Accounts Payable Specialist
Bluewater Builders · West Palm Beach, FL · 1 wk ago
On-siteAccountingFull-time
Key Responsibilities
- Accounts Payable Management:
- Manage the accounts payable inbox (AP@Bluewaterbuild.com) and respond to inquiries promptly.
- Print and scan invoices as required, ensuring timely date stamping upon receipt.
- Submit invoices for approval from Project Managers and maintain the accounts payable register and related financial reports.
- Maintain vendor records.
- Invoice Processing:
- Enter invoices and AIA requisitions for both daily and future payments, ensuring timely processing to facilitate prompt vendor payments.
- Maintain accurate records and control reports related to accounts payable activities.
- Manage vendor correspondence via email, phone, and direct mail.
- Reconciliation and Reporting:
- Reconcile vendor statements and request outstanding invoices as necessary.
- Prepare checks for daily and weekly disbursements and generate release of liens for processed checks.
- Verify Certificates of Insurance (COI) to ensure vendor compliance.
- Financial Forecasting:
- Prepare and update cash forecasts to meet the company’s financial obligations.
- Implement and uphold policies and procedures related to accounts payable.
- Operational Support:
- Generate financial operations reports as required to support management decision-making.
- Project Leadership:
- Lead accounts payable projects, including document management, invoice approval processes, and cash forecasting.
- Prepare the year-end 1099 process.
Qualifications
- Education/Experience:
- Associate or bachelor’s degree in accounting or a related discipline.
- Solid understanding of basic bookkeeping and accounting payable principles
- 2 to 3 years of relevant experience in similar roles within office administration at a small to mid-size firm.
- Skills and Abilities:
- Strong attention to detail and accuracy in financial reporting.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); familiarity with ERP systems is a plus.
- Effective communication skills and strong organizational abilities.