Accounts Payable Specialist

Job Duties & Responsibilities

• Process invoices accurately and efficiently through the AP invoice software
• Codes and allocates expenses across multiple departments and financial segments
• Generates expense allocations using multiple reporting tool options to best fit the situation
• Maintains IRS and regulatory compliance for vendor payments (1099 coding, sales/use tax)
• Responds in a timely manner to requests for invoice/payment details
• Investigate and resolve invoice, payment and vendor discrepancies by researching supporting documentation and collaborating with internal departments and external vendors
• Maintains shared accounts payable email box
• Completes Vendor requirements (Credit Applications, Tax Exempt forms, etc.)
• Monitors Open PO’s and ensures they are closed at the end of the month
• Maintains database of system templates in AP invoice software ensuring accurate information
• Monitor vendors in accounting software inactivating duplicates and stale vendors
• Create new vendors ensuring we have the required forms completed
• Communicate effectively with both outside vendors and Bernatello’s team members
• Complete month end accounts payable tasks