Accounts Payable Specialist

About the role

We are looking for a detail-oriented and reliable Accounts Payable Specialist to join our finance team. This role is responsible for the end-to-end accounts payable process, including invoice processing, payment execution, vendor communication, and expense report management. The ideal candidate is organized, accurate, and comfortable working in a fast-paced, collaborative environment. Proficiency in accounting systems and a strong grasp of financial procedures are essential.

Responsibilities

• Review, verify, and process vendor invoices, ensuring proper coding, approvals, and documentation.
• Prepare and execute timely payments via check, ACH, and wire transfer, following company policies and controls.
• Reconcile accounts payable transactions and investigate discrepancies with vendors or internal departments.
• Maintain accurate and current vendor information within the accounting system.
• Assist with month-end close activities, including reconciliations and preparation of reports.
• Review and process employee expense reports in accordance with company reimbursement policies.
• Respond to vendor inquiries and resolve payment issues in a professional and timely manner.
• Support internal and external audits by preparing required documentation and reports.
• Partner with the broader finance team to identify opportunities for process improvements and system enhancements.
• Perform other administrative or finance-related duties as assigned.

Qualifications

• Associate’s or Bachelor’s degree in Accounting, Finance, or a related field (preferred).
• 1–2 years of experience in accounts payable or a related financial role (strongly preferred).
• Proficiency with accounting software such as Business Central, QuickBooks, SAP, Oracle, or similar ERP systems (preferred).
• Strong knowledge of accounting fundamentals and the accounts payable cycle (strongly preferred).
• Exceptional attention to detail and accuracy in data entry and financial record-keeping.
• Ability to manage multiple priorities and meet deadlines in a dynamic work environment.
• Strong communication skills and the ability to work effectively with vendors and cross-functional teams.
• Proficiency in Microsoft Office, especially Excel.

Skills

• Willingness and ability to quickly learn new systems and tools.
• Experience using automated accounts payable systems or workflow platforms (preferred).
• Familiarity with tax regulations, including 1099 reporting (preferred).