Accounts Payable Specialist

Job Description Match and enter accounts payable invoices accurately and timely.Process non-purchase order invoices, ensuring products were approved and received before coding to the correct general ledger accounts.Process purchase order accrual invoices, verify pricing accuracy, and work with purchasing and receiving to resolve discrepancies.Review vendor statements, accounts payable aging reports, and accrual reports.Follow up with vendors and employees to resolve outstanding items and discrepancies.Prepare weekly accounts payable check runs, including gathering invoices and reconciling against accounts payable aging reports for Accounting Manager review.Prepare quick checks for accounts receivable overpayments as needed.Compile and reconcile monthly prepaid and accrual schedules.Maintain monthly use tax documentation and reporting.Manage spreadsheets related to maintenance, fuel, trade shows, and other company expenses.Review, reconcile, and code credit card charges to the appropriate general ledger accounts.Assist with reconciliations and audit support.Set up new vendors after obtaining vendor information forms and W-9 documentation.Ensure vendor 1099 information is entered accurately and prepare annual 1099 forms.Provide administrative support by answering phones, filing documents, maintaining records, handling mail, and running company errands.Provide cross-functional support in areas such as accounts receivable, purchasing, internal IT issues, and global shop support. Essential Skills 3+ years of accounts payable experience or a Bachelor's Degree in Accounting or Finance.Experience supporting month-end processes and coding invoices.Proficiency in processing non-purchase order invoices and understanding of debits and credits. Additional Skills & Qualifications 1+ year of 1099 processing experience.1+ year of accounts receivable experience Job Type & Location This is a Contract to Hire position based out of Windom, MN. Pay And Benefits The pay range for this position is $24.00 - $26.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Windom,MN. Application Deadline This position is anticipated to close on Aug 18, 2026. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.