Accounts Payable Specialist

Responsibilities

• Verify, process, and ensure timely and accurate vendor invoice handling.
• Match invoices to purchase orders, receipts, and supporting documentation.
• Enter and code invoices into Sage Intacct in accordance with company accounting policies.
• Process weekly payment runs, including checks, ACH payments, and wire transfers.
• Reconcile vendor statements and investigate discrepancies.
• Maintain vendor records, including W-9 documentation and banking information.
• Respond to vendor and employee inquiries regarding invoices and payment status.
• Aid in month-end closing activities, account reconciliations, and accruals.
• Collaborate with internal departments to ensure proper approval and coding of expenses.
• Utilize Salesforce to review customer and project information as needed for invoice verification and reporting.
• Support external audits by providing requested documentation.
• Ensure compliance with company policies, internal controls, and accounting procedures.
• Assist with process improvement initiatives and accounts payable workflow enhancements.

Requirements

• Proficiency in accounts payable processes.
• Experience with invoice processing and data entry.
• Familiarity with Sage Intacct and Salesforce.
• Strong ability to match invoices to purchase orders.
• Knowledge of processing payment runs and reconciling vendor statements.

Essential Skills

• Experience with process improvement initiatives.
• Ability to support audits and provide documentation.
• Familiarity with maintaining vendor records.

Additional Skills & Qualifications

• Experience with process improvement initiatives.
• Ability to support audits and provide documentation.
• Familiarity with maintaining vendor records.

Work Environment

The position follows a hybrid schedule: remote work on Monday and Thursday, and onsite presence on Tuesday and Wednesday. The work environment encourages collaboration and efficiency, utilizing technologies such as Sage Intacct and Salesforce.

Job Type & Location

This is a Contract position based out of Jeffersonville, IN.

Pay And Benefits

• The pay range for this position is $27.00 - $28.00/hr.
• If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

Equal Opportunity Employer

We are an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.