Accounts Payable Specialist

This role involves handling high-volume invoice processing, ensuring accurate invoice verification, and maintaining vendor records while supporting smooth purchase-to-pay operations in a fast-paced environment.

Responsibilities

• Process a high volume of invoices each week, ensuring accuracy, completeness, and timely entry into the accounts payable system.
• Perform detailed invoice verification, confirming that invoices match purchase orders and receipts as part of a thorough three-way match process.
• Maintain and update vendor records, including setting up new vendors, updating existing vendor information, and ensuring data integrity.
• Review purchase orders and related documentation to ensure proper coding, approvals, and compliance with internal policies.
• Identify and resolve discrepancies between invoices, purchase orders, and receipts, working with internal stakeholders and vendors as needed.
• Utilize SAP to enter, track, and manage accounts payable transactions, ensuring consistency and accuracy of financial data.
• Use Excel to navigate spreadsheets, create simple formulas, and support reporting and reconciliation activities.
• Collaborate with team members and other departments to support efficient accounts payable operations and continuous process improvement.
• Prioritize and manage multiple tasks and deadlines while maintaining a high level of accuracy and professionalism.

Requirements

• At least 3 years of experience processing over 100 invoices per week or at least 3 years of experience as an office manager handling multiple responsibilities and multitasking.
• At least 3 years of experience in vendor maintenance, including setting up and updating vendor records.
• At least 3 years of experience performing three-way match between invoices, purchase orders, and receipts.
• Hands-on experience with invoice processing and accounts payable operations.
• Proficiency using SAP for accounts payable or related financial processes.
• Ability to navigate spreadsheets and create simple formulas in Excel.
• Strong attention to detail and accuracy in financial data entry and verification.
• Ability to manage multiple tasks and prioritize work in a high-volume environment.

Skills

• Experience with purchase order workflows and related documentation.
• Experience in roles that require multitasking and wearing multiple hats, such as office management.
• Strong communication skills to collaborate effectively with internal teams and external vendors.
• Ability to adapt to established processes and contribute to a positive team culture.

Work Environment

This is an onsite position where the Accounts Payable Specialist works closely with a collaborative team in a structured office environment. The role relies heavily on SAP for financial processing and Excel for spreadsheet management and basic reporting.

Pay

The pay range for this position is $22.00 - $23.00/hr.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Schedule

This is a Contract position based out of Carlisle, PA, and is fully onsite.