Accounts Payable Specialist

About the role

This role is responsible for processing vendor invoices, ensuring timely and accurate payments, maintaining organized financial records, and supporting month-end close activities. The Accounts Payable Specialist collaborates with internal departments and external vendors to resolve discrepancies, improve processes, and ensure compliance with company policies and accounting standards.

Responsibilities

• Process a high volume of vendor invoices accurately and efficiently, ensuring proper coding and approval in accordance with company policies.
• Review and validate invoice details, including pricing, quantities, payment terms, taxes, and supporting documentation.
• Perform invoice matching and research discrepancies by partnering with internal stakeholders to resolve issues in a timely manner.
• Prepare and process vendor payments through various payment methods, including ACH, check, and wire transfers.
• Maintain accurate vendor records, including payment terms, tax documentation, remittance information, and contact details.
• Respond to vendor inquiries and internal requests regarding invoice status, payments, credits, and account balances.
• Assist with account reconciliations, accruals, and month-end closing activities.
• Support audit requests by providing documentation and maintaining complete and organized records.
• Monitor outstanding invoices and ensure payments are processed according to company deadlines and contractual obligations.
• Identify process improvement opportunities to enhance efficiency, accuracy, and internal controls within the accounts payable function.
• Collaborate with cross-functional teams including Finance, Procurement, Operations, and other business units as needed.
• Perform other related duties and special projects as assigned.

Requirements

• Minimum of 4 years of accounts payable experience.
• Degree in Accounting or Finance.
• Proficiency in ERP systems.
• Strong knowledge of accounts payable and three-way match processes.
• Experience in invoice processing, accounting, and data entry.
• Familiarity with purchase orders, invoicing, and payable processes.
• Proficiency in Microsoft Office, particularly Excel with pivot tables.
• Experience in finance and accounts payable/receivable.

Skills

• Strong analytical and problem-solving skills.
• Excellent communication and organizational abilities.
• Ability to identify and implement process improvements.

Schedule

The role operates Monday through Thursday from 8 AM to 5 PM and on Fridays from 8 AM to 4 PM.

Pay

The pay range for this position is $26.44 - $33.65 per hour.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental, and vision insurance.
• Critical Illness, Accident, and Hospital insurance.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation, or Sick Leave).

Work Environment

The position is based in a supply chain office located within a manufacturing floor and involves working as part of a team of five people. This is a fully onsite position in Stony Point, NY.

This is a Contract to Hire position.