Accounts Payable Specialist

About the role

Arizona Sunrays is looking for a detail-loving, organized Accounts Payable Specialist to help keep the financial side of our growing, multi-location business running smoothly! You’ll manage the full-cycle AP process across five entities including our four locations (Phoenix, Carefree, Arcadia, and Surprise) and our management company. If you love a good spreadsheet, catch the little things, and take pride in keeping things organized and running smoothly, we’d love to meet you!

Responsibilities

• Process vendor invoices for accuracy, coding, and approval
• Manage the full AP cycle, including invoice entry, PO/receipt matching, payment scheduling, and disbursement
• Prepare weekly payment runs via check, ACH, and credit card
• Monitor AP aging and flag past-due items or cash flow concerns
• Reconcile vendor statements and resolve discrepancies, short-pays, and billing questions
• Maintain clean, organized, audit-ready AP records
• Maintain vendor records, including W-9 and 1099 tracking
• Assist with month-end AP accruals and reconciliations
• Accurately code expenses to the correct entity and GL across our five-entity structure
• Identify and flag transfers for the Financial Operations Manager
• Partner with site directors and department heads to verify invoices, coding, and goods/services
• Support the CFO and Financial Operations Manager with reporting and vendor spend analysis
• Help identify opportunities for process improvements
• Handle financial and vendor information with care and confidentiality

Qualifications

• 2+ years of AP/general accounting experience required; multi-location/entity coding preferred
• QuickBooks Online experience required; multi-location/class tracking is a plus
• Strong Excel skills, including VLOOKUPs, pivot tables, and basic formulas
• Associate or Bachelor’s degree in Accounting, Finance, or a related field preferred; equivalent experience welcome
• Experience in a multi-site, service-based, childcare, or youth activity business is a plus, but not required

Benefits

• Free uniforms
• Opportunity for advancement
• Training & development
• 401(k) matching
• Employee discounts
• Flexible schedule