Accounts Payable Specialist

Job Summary

Alys Beach is seeking an experienced Accounts Payable Specialist for the Accounting team. This is a new position located at Alys Beach to work directly with the Development and Construction Department.

Job Responsibilities

• Review all invoices, purchase orders, and subcontract billings for appropriate documentation prior to electronic routing for review and approval
• Prioritize and process all invoices, purchase orders, and subcontract billings to the appropriate job cost and general ledger codes
• Request and track all documentation to process the setup of new vendors and subcontractors in accordance with corporate accounting requirements
• Verify and maintain current liability, workers compensation, and auto insurance certificates for all vendors and subcontractors
• Respond to all vendor invoice and subcontractor pay application inquiries
• Reconcile vendor statements and research and correct discrepancies
• Post and reconcile job cost with payables posted at headquarters and monthly credit card charges
• Respond to all notice to owners and lien releases
• Working on special projects
• Assist in accounting month-end closings and other projects as needed

Job Requirements

• High school diploma required, college coursework in accounting preferred
• 3+ years of Accounts Payable experience as a primary focus
• Ability to interact with employees, vendors, and subcontractors in a professional manner

Job Cost Accounting experience preferred

Experience with Notice To Owner and Lien Releases desired

Experience with, or proficiency in, SAGE 300CRE software a plus

Intermediate to advanced skills with Microsoft Office Essential

Basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis, and multi-tasking on a daily basis

Thorough understanding of accounts payable, job cost and general ledger accounting systems and procedures, financial chart of accounts, and corporate accounting processes

Outstanding organizational, interpersonal, and communication (written and verbal) skills

Strong analytical and problem-solving skills

May require sitting for long periods of time in an office environment

Benefits

• First day medical benefits and company profit sharing
• $1,000 sign-on bonus for this position

Company Information

• We are an equal opportunity employer
• We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class
• We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law