Accounts Payable Specialist

Our client, a trusted provider of large-scale commercial and government landscape services in San Antonio, is seeking an Accounts Payable (A/P) Assistant. With decades of industry experience, the company is known for its strong culture, excellent employee retention, and highly collaborative environment. Despite its size in revenue and footprint, it operates with a small-team feel and works closely with numerous subcontractors.

About the role

The A/P Assistant will work alongside the company's A/P Specialist to support day-to-day invoice processing and vendor management activities. You will help ensure invoices are accurate, properly documented, and matched to vendor information before being processed for payment.

Responsibilities

• Review and validate vendor invoices for accuracy, completeness, and proper documentation prior to processing
• Assist with daily A/P invoice entry, coding, and data entry within the system
• Assist with preparing vendor and subcontractor payments, with opportunity to take on more ownership over time
• Verify invoice details against purchase orders, vendor records, and supporting documentation
• Identify discrepancies and coordinate with vendors and internal teams to resolve issues before processing
• Support execution of recurring check runs and scheduled payments
• Maintain and organize vendor files, records, and supporting AP documentation
• Support new vendor setup by collecting and maintaining accurate vendor information
• Assist with responding to vendor inquiries related to invoice status and payments
• Assist with reconciliation activities, including vendor statements and credit card transactions
• Assist the AP team with month-end close activities, including organizing and reconciling documentation
• Track invoice approvals and follow up internally to help prevent payment delays
• Support additional administrative and accounting-related tasks as needed

Requirements

• Understanding of A/P processes, including invoice review and basic payment workflows
• Strong attention to detail with the ability to identify discrepancies in invoices and documentation
• Comfort working with Microsoft Excel
• Ability to manage multiple tasks in a structured, detail-oriented environment
• Strong communication skills for working with vendors and internal teams
• Reliable, organized, and able to follow through on assigned tasks independently

Nice to have

• Previous experience with A/P, invoice processing, or bookkeeping
• Exposure to vendor payments, check runs, or reconciliation processes
• Experience working in accounting software or ERP systems
• Experience supporting vendor setup or maintaining vendor records
• Prior experience in construction, landscaping, or subcontractor-driven environments

Benefits

• Competitive hourly compensation based on experience
• Opportunity to gain hands-on accounting experience with a stable, established company
• Potential for short- and long-term growth and expanded responsibilities over time
• Collaborative and supportive team environment
• Company culture includes team events, holiday celebrations, and office-wide engagement activities