Accounts Payable Specialist

Allwater is a trusted leader in lake, pond, wetland, and stormwater management with a 50+ year legacy. We blend environmental science, regulatory expertise, and best-in-class service to protect aquatic ecosystems across the Southeast, Mid-South, and Midwest.

About the role

We are seeking a detail-oriented Accounts Payable Specialist to own the day-to-day AP function and help modernize how we manage payments, purchase orders, corporate cards, and vendor relationships. The ideal candidate is hands-on with a modern spend-management platform such as Ramp or Rippling, is energized by using AI and automation to eliminate manual work, and is comfortable supporting the broader finance function — including stepping in to assist Accounts Receivable and collections when needed. This is a high-impact role for someone who wants to shape efficient, forward-looking finance operations.

Responsibilities

• Manage the full-cycle accounts payable process: receive, code, verify, and process vendor invoices accurately and on time.
• Administer and optimize the company's spend-management and AP platform (e.g., Ramp or Rippling), including bill pay, approval workflows, and payment runs.
• Own corporate credit card administration — card issuance, spend controls, receipt capture, coding, and monthly reconciliation.
• Ensure proper approvals, GL coding, and supporting documentation for all disbursements; resolve discrepancies and payment issues promptly.
• Manage purchase order functions end to end: creation, issuance, tracking, and three-way matching of POs, receipts, and invoices.
• Partner with department stakeholders to ensure spending is properly authorized and aligned with budget before commitments are made.
• Create and maintain accurate vendor profiles and master data within the AP/ERP system.
• Collect, verify, and track required vendor documentation, including W-9s and Certificates of Insurance (COIs), and follow up to keep records current and compliant.
• Support 1099 preparation and year-end reporting by maintaining clean, complete vendor records.
• Champion the use of AI and automation to streamline invoice capture, coding, approvals, and reconciliation, reducing manual effort and error.
• Identify process improvement opportunities and help implement, test, and refine automated workflows within our AP and spend tools.
• Support the broader finance function with month-end close activities, accruals, reconciliations, and reporting as needed.
• Assist Accounts Receivable and collections efforts as needed — including customer follow-up, applying payments, and helping resolve outstanding balances.
• Respond to internal and vendor inquiries professionally and maintain strong working relationships across the organization.

Requirements

• 2+ years of accounts payable, bookkeeping, or general accounting experience.
• Hands-on experience with a modern spend-management or AP automation platform such as Ramp or Rippling (or comparable, e.g., Bill.com, Airbase, Brex), including corporate card management.
• Working knowledge of purchase order processes and three-way matching.
• Experience maintaining vendor records and collecting compliance documents such as W-9s and COIs.
• Strong attention to detail, organization, and accuracy with numbers and documentation.
• Comfort with technology and a genuine interest in using AI and automation to improve financial processes.
• Solid communication skills and the ability to work collaboratively with vendors and internal teams.

Preferred Qualifications

• Experience with general ledger / ERP or accounting systems (e.g., QuickBooks, NetSuite, Sage).
• Exposure to accounts receivable and collections processes.
• Familiarity with 1099 reporting and vendor compliance requirements.
• Associate's or Bachelor's degree in Accounting, Finance, or a related field, or equivalent practical experience.

What Success Looks Like

• Invoices and payments are processed accurately, on time, and with clean documentation.
• Vendor records are complete and compliant, with W-9s and COIs current.
• Manual AP work is steadily reduced through smart use of automation and AI.
• The finance team can rely on this role for flexible support, including AR and collections when needed.