Accounts Payable Specialist

This part-time, remote position supports daily financial operations by processing invoices accurately and efficiently, maintaining organized records, and ensuring compliance with organizational policies. The role also involves analyzing invoice activity to identify trends, pricing variances, and opportunities for cost savings or process improvements.

Responsibilities

• Receive, review, and process invoices for accuracy and completeness
• Verify coding, approvals, and supporting documentation prior to submission
• Submit invoices to the Finance Department in a timely manner for payment processing
• Maintain organized electronic and/or paper filing systems for invoices and financial records
• Communicate with vendors and internal departments regarding invoice discrepancies or missing information
• Track invoice status and follow up on outstanding items as needed
• Ensure compliance with company policies, procedures, and deadlines
• Assist with monthly reconciliations and reporting as requested
• Maintain confidentiality of financial and organizational information
• Coordinate reimbursements for staff expenses
• Support grant or contract documentation if applicable
• Study and standardize procedures to improve efficiency
• Identify discrepancies in billing and instances where fees or charges were increased without proper notice
• Attend meetings and participate in special projects, committees, and teams related to payable issues as needed
• Perform other related duties as assigned

Qualifications

Education & Experience

• High school diploma or equivalent required; associate degree in accounting, finance, or business preferred
• Previous accounts payable, bookkeeping, or administrative experience preferred
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines
• Proficient in Microsoft Office, particularly Excel and Outlook
• Experience with DocuSign software preferred
• Experience with accounting or financial software preferred
• Strong written and verbal communication skills
• Ability to work independently and collaboratively within a team environment

Additional Qualifications

• Able to exercise leadership, provide directions and guidance, and present a positive image at internal and external meetings, trainings, activities, and events
• Willingness to foster agency, department, and program-wide cooperation and teamwork through the use of positive/constructive communication techniques
• Strong passion for working with and helping people in need
• Strong organizational skills and ability to manage multiple tasks

Mental/Physical/Environmental Demands

• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Ability to deal with problems involving several concrete variables in standardized situations
• Ability to read and comprehend instructions, correspondence, and memos
• Ability to write correspondence
• Regularly required to stand, talk, or hear; frequently required to walk and use hands to finger, handle, or feel objects, and reach with hands and arms
• Occasionally required to lift and/or move up to 25 pounds
• Specific vision abilities required include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus
• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, and governmental regulations
• Ability to write reports, business correspondence, and procedure manuals
• Ability to effectively present information and respond to questions from groups of managers, clients, and employees
• Ability to calculate figures, rates, ratios, and amounts such as discounts, interest, commissions, proportions, and percentages

The noise level in the work environment is typically moderate; work is performed primarily indoors but occasionally requires exposure to outside weather conditions.

Schedule

• Part-time, remote position
• Monday – Friday, daytime hours with flexibility
• No on-call responsibilities or overnight travel