Accounts Payable Specialist

Job Description

The Accounts Payable Specialist manages multiple invoice processing workflows while partnering with vendors, business partners, and internal teams to ensure accurate, timely, and compliant processing of invoices and payment requests. This role supports operational controls, issue resolution, process improvements, and team collaboration.

Responsibilities

• Process invoices and payment requests accurately and on time while ensuring compliance with company policies, approvals, and supporting documentation.
• Manage multiple invoice workflows and Accounts Payable queues to ensure invoices move efficiently through the process.
• Respond to vendor and internal business partner inquiries, researching and resolving invoice, payment, and account issues.
• Review and analyze data across multiple systems to identify discrepancies, determine root causes, and resolve exceptions.
• Maintain AP inboxes, ensuring requests are organized, actioned promptly, and documented appropriately.
• Partner with Vendor Compliance and other departments to support vendor maintenance, payment inquiries, and issue resolution.
• Perform daily controls and audits to maintain accuracy, compliance, and audit readiness.
• Support training and knowledge sharing by helping onboard team members and reinforcing Accounts Payable policies and procedures.
• Participate in process improvement initiatives, system enhancements, and projects that increase efficiency and reduce rework.
• Collaborate with team members and cross-functional partners to deliver excellent service and support business operations.

Requirements

• Experience in Accounts Payable or a related accounting/finance role, preferably in a high-volume environment (10k+ invoices per month).
• Strong attention to detail with the ability to maintain accuracy while managing competing priorities.
• Excellent analytical and problem-solving skills, including the ability to research and resolve discrepancies.
• Proficiency in Microsoft Office, particularly Excel.
• Strong verbal and written communication skills with the ability to work effectively with vendors and business partners.
• Ability to learn and navigate multiple systems and applications simultaneously.
• Strong organizational skills with the ability to manage workflows, queues, and inboxes effectively.
• Ability to identify root causes, recommend solutions, and drive issues to resolution.
• Demonstrated ability to work independently while collaborating effectively within a team environment.
• Commitment to accountability, continuous improvement, and delivering excellent customer service.
• Able to adapt to changing priorities, processes, and business needs in a fast-paced environment.

Skills

• High-volume corporate Accounts Payable background.
• Proficiency with invoice automation and workflow management platforms such as Esker.
• Familiarity with SAP and Sage Intacct.
• Advanced Excel capabilities, including pivot tables, formulas, data analysis, and reporting.
• Strong track record of researching and resolving complex invoice, vendor, and payment discrepancies.

Qualifications

• Associate degree in Accounting, Finance, Business, or equivalent combination of education and relevant work experience preferred.

Pay

The starting pay range for this position is $21.83 - $27.38 per hour. The final salary will be determined based on the facts and circumstances of each opening, including the individual’s education, training, and experience, the position’s work location, required travel (if any), and external market conditions.