Accounts Payable Specialist

About the role

The Accounts Payable Specialist will be responsible for controlling expenses by receiving, processing, verifying, and reconciling invoices for 10X Health System and other business entities under management. Their duties include following the verification process for invoices and other accounting-related documents, recording accounts payable data, and related tasks.

Objectives

• Gather, review, and process vendor invoices in a timely and accurate manner
• Verify invoice information and ensure proper coding and entry into the accounting system
• Confirm that all invoices have appropriate approvals and support documentation
• Enforce adherence to company policy for workflows and requests
• Prepare and maintain weekly accounts payable payment files for approval and processing
• Maintain accurate vendor records and supporting documentation for 1099 reporting and year-end compliance
• Investigate accounts payable discrepancies, identify root causes, and report findings to management
• Establish and maintain strong relationships with vendors and suppliers
• Reconcile vendor statements and communicate with vendors and/or internal departments to resolve invoice and payment issues
• Assist with month-end and year-end closing activities, including AP Aging reconciliation and accruals
• Support audit requests to ensure accuracy and compliance
• Aid in preparing the cash outflow report for AP expenditure

Competencies

• Experience with accounting software and ERP systems, including QuickBooks Online/Desktop and Bill.com
• Intermediate Microsoft Excel skills, including VLOOKUP, pivot tables, and analysis
• Strong attention to detail and organizational skills
• Knowledge of Aging, cash flow reports, and accruals
• Able to follow a month-end close checklist accurately and efficiently
• Strong analytical and problem-solving skills
• Excellent verbal and written communication skills

Education & Experience

• At least 2 years of work experience in accounts payable-related work
• Associate's degree in accounting, finance, or related area of study, or equivalent work experience

Physical Requirements

Prolonged periods sitting at a desk and working on a computer

Commitment to Diversity

As an equal opportunity employer committed to meeting the needs of a multigenerational and multicultural workforce, 10X Health System recognizes that a diverse staff, reflective of our community, is an integral and welcome part of a successful and ethical business. We hire local talent at all levels regardless of race, color, religion, age, national origin, gender, gender identity, sexual orientation, or disability, and actively foster inclusion in all forms both within our company and across interactions with clients, candidates, and partners.