Accounts Payable Specialist - $28.00 - $33.00 per hour

About the Role

This Specialist - AR & AP position supports the day-to-day management of both accounts payable and accounts receivable activities. The role handles invoice processing, cash applications, AP and AR support, employee expense reports, and adherence to established internal controls. The position plays an important role in maintaining accurate financial records, ensuring vendors are paid on time, and proactively resolving invoice and payment issues through clear communication with internal teams and external partners.

Responsibilities

• Accounts Payable & Expense Report Management
  • Process and review vendor invoices for accuracy, appropriate supporting documentation, and required approvals before processing
  • Maintain organized invoice records and documentation to support audit readiness
  • Research and resolve invoice and payment discrepancies, communicating proactively with vendors and internal stakeholders as needed
  • Process employee expense reports and reimbursements in accordance with company policies and established timelines
  • Assist with month-end close activities related to accounts payable and employee expense reports
  • Reconcile the accounts payable sub-ledger to the general ledger and maintain related account reconciliations
  • Collaborate closely with the Procurement team to support accurate and timely purchase order processing, vendor setup, and invoice matching
• Accounts Receivable Management
  • Manage high-volume cash applications and investigate variances, unapplied cash, and payment discrepancies
  • Perform regular reconciliations and ensure alignment between Workday and bank or payment systems
  • Monitor and maintain accurate AR aging and partner with internal stakeholders to support collection activities
  • Serve as the first point of contact for customer inquiries related to producer invoices, payments, and account setup
• Internal Controls & Process Improvements
  • Help refine and document accounts payable policies and procedures to improve consistency and control
  • Support the design and improvement of internal Procure-to-Pay (P2P), accounts receivable, billing, and related financial workflows in Workday
  • Ensure appropriate segregation of duties and internal control measures are consistently applied across AP and AR activities
• Reporting & Financial Support
  • Support the Accounting team by running and compiling AP- and AR-related data and reports for internal and external reporting needs
  • Support audits by organizing and providing required documentation related to accounts payable, employee expense reports, and accounts receivable

Skills & Competencies

• Workday Financials experience is strongly preferred, particularly with P2P processes, billing, accounts receivable, and reporting
• Familiarity with general ledger systems and basic accounting principles
• Proficiency in Microsoft Excel, including PivotTables and XLOOKUPS
• Strong organizational and time-management skills
• High attention to detail and a strong commitment to accuracy
• Strong communication and problem-solving skills, with the ability to respond comfortably to inquiries from vendors and internal teams
• Organized and process-oriented approach, with a focus on documentation and improving efficiency
• Experience working in a dynamic, scaling, or mission-driven organization is a plus

Qualifications

• Associate or bachelor’s degree in Accounting, Finance, or a related field, or 5+ years of experience in a similar role
• 2+ years of experience in Accounts Payable and Accounts Receivable, with demonstrated ownership of invoice and expense report processing