Accounts Payable & Recon Specialist

About the role

The Reconciliation & Accounts Payable Specialist supports the office team by accurately and efficiently managing daily billing reconciliation and accounts payable processing. This role plays a critical part in ensuring financial integrity, resolving discrepancies, and supporting smooth office operations.

Responsibilities

• Process and post intercompany, freight, and cooperate invoices for payment.
• Scan AP invoices into Edgar software.
• Support weekly AP check runs.
• Research and resolve un-vouched purchase order issues in collaboration with AP and the inventory department.
• Perform daily reconciliation and posting of billing invoices.
• Match invoices by load to warehouse unloading reports.
• Scan billing invoices into Edgar software.
• Collate and file billing invoices.
• Assist with daily and monthly balance sheet reconciliations.
• Investigate and resolve reconciling items.
• Prepare and post daily auto-posting worksheets for sales and inventory transactions.
• Provide coverage for receptionist, accounts payable, and accounts receivable as needed.
• Maintain a working knowledge of all office roles to provide backup as needed.
• Provide support across the office and assist with other duties as assigned.

Requirements

Associate’s degree required; coursework or experience in Accounting preferred.

• 1-2 years of experience in a clerical, AP, or accounting support role preferred.
• Proficiency in Microsoft Office, especially Excel.
• Strong attention to detail and analytical skills.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Background check required.

Core Competencies

• Financial Accuracy & Reconciliation
• Time Management & Prioritization
• Attention to Detail
• Communication & Collaboration
• Problem Solving & Initiative
• Software Proficiency (Excel, Edgar, Microsoft Office)

Physical Demands & Work Environment

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of standard office equipment (computers, phones, scanners).
• Occasional lifting of up to 25 pounds (files, boxes, etc.).
• Fast-paced, team-oriented work environment.

Schedule

Monday through Friday, 6:00 am – 3:00 pm. Overtime when appropriate.

Benefits

• Annual merit increases: Eligible for consideration based on performance and company guidelines.
• Professional development reimbursement.
• Comprehensive benefits package available after 90 days of employment.
• Paid Time Off – Vacation and Holidays.
• 401K Savings Plan with a company match.
• Supplemental Plans: Life Insurance, Disability, and Legal & Identity Protection.