Accounts Payable/Receivable Specialist, Council for the Homeless

About the role

The AP/AR Specialist serves as a member of the CFTH Finance Team and is responsible for carrying out all accounts payable and accounts receivable activities in a timely and accurate manner, using the capabilities of modern cloud-based accounting and information systems. The AP/AR Specialist provides support to the Chief Financial Officer (CFO) and Accounting Manager to ensure grant expenditures are appropriately monitored and meet the funders' fiscal/billing guidelines and contractual requirements.

Responsibilities

• Receive and process client assistance payment requests, credit card transactions, employee reimbursements, and invoices for program and administrative expenses.
• Complete weekly check runs including preparing payments for signature, distributing checks to personnel and via postal service, and preparing positive pay reports.
• Accurate coding and descriptions.
• Continuous improvement and optimization of AP process using the accounting tools available for data entry and payment, such as data imports, bank feeds, and OCR capabilities.
• Request documentation according to CFTH and funder requirements, routing invoices for approval as required.
• Create and send invoices to customers, track payments, and reconcile accounts.
• Collaborate with the Development team to ensure timely and accurate recording of donations and grant receivables.
• Manage and record incoming payments in a timely manner according to CFTH procedures.
• Generate customer aging reports.
• Prepare and complete remote bank deposits.
• Maintains vendor lists, profiles, and W-9s.
• Distributes 1099s, investigates mismatches.
• Advise staff and provide training on proper coding and other processes as needed.
• Maintains and updates accounting records to support all transactions processed.
• Establishes and maintains various financial reports and schedules.
• Afford assistance with CFO in month-end closing processes.
• Ensure adherence to CFTH internal controls.

Requirements

• At least one year of experience in accounts payable and accounts receivable or equivalent.
• Two years of college level coursework in accounting or related subject preferred.
• Experience with Sage Intacct preferred.
• Experience with project management and working across multiple diverse groups.
• Strong organizational, communication, and technology skills.
• Works well in a consistently changing and dynamic environment.
• Ability to embrace varying cultural experiences and communication differences.
• Ability to operate a computer and have Microsoft Office Suite competency.

Qualifications

• Criminal records satisfactory to the VHA are conditions of employment.