Accounts Payable/Receivable & Inventory Coordinator

About the Company

As a life science company and a leading supplier to global research markets, we offer a comprehensive product portfolio along with outstanding hands-on customer service to ensure every laboratory has the tools and support they need. Our markets include pharmaceutical and biotechnology businesses, research institutions, hospitals, reference labs, and more.

At Genesee, we believe we can help improve our communities and transform the world through science. Our shared desire to make a difference is what drives and inspires us. We are a fast-growing, dynamic team that listens to each other and embraces collaboration. We foster an open, friendly work environment and show up for one another every day.

About the Role

The AR/AP and Inventory Coordinator supports the day-to-day accounts receivable, accounts payable, and inventory functions by processing invoices, payments, receipts, and inventory transactions accurately and on time. This role helps maintain accurate inventory records through data entry and reconciliations while supporting smooth business operations and accurate financial reporting.

Responsibilities

• Manage the end-to-end process of setting up new vendors in the ERP, ensuring all required documentation is collected and validated
• Maintain and update existing vendor records ensuring high data quality and accuracy
• Create and manage new material/item master data in the ERP system, ensuring all required fields are accurate and complete
• Perform continuous maintenance on item master data, monitoring and updating information as product specifications or statuses change
• Assist in the end-to-end AR/AP process, including timely invoicing, and account reconciliation
• Support the AR/AP team in completing tasks efficiently and accurately
• Serve as a point of contact for vendors/customers regarding payment issues and discrepancies
• Help investigate and resolve invoice/payment discrepancies, collaborating with internal and external parties
• Monitor aging reports and follow up on overdue accounts to ensure prompt resolution
• Perform regular reconciliations of the AR/AP subledger with the general ledger
• Identify opportunities to improve AR/AP processes for enhanced accuracy and efficiency
• Maintain accurate records and documentation for audit purposes

Requirements

• High school diploma or equivalent required; associate degree in accounting or finance preferred
• 1+ years of relevant experience in accounts receivable, accounts payable, or a related field
• Proficiency in Excel and familiarity with ERP Software, NetSuite a plus
• Ability to maintain a high level of accuracy and attention to detail
• Desire to work as part of a team, but also able to work independently and solve problems quickly
• Basic computer operations with familiarity in Microsoft Office Suite applications, including Teams preferred
• Thrives in a fast-paced, collaborative environment. Works efficiently within deadlines

Physical Requirements

• Primarily sedentary work performed in a climate-controlled office environment
• Regularly required to sit for extended periods
• Occasional standing and walking within the office area

Benefits

• Training and professional growth initiatives, including comprehensive onboarding programs for new team members
• Financial well-being with competitive compensation packages and 401(k) retirement savings plans
• Health care and well-being programs including medical, dental, vision, life, short- and long-term disability, and employee assistance programs
• Paid time off including vacation, sick, and 12 holidays

Candidates must be legally authorized to work in the United States without the need for current or future employer sponsorship. Employment offers are subject to successful completion of a background check and pre-employment drug test.