Accounts Payable Processor

Primary Responsibilities

• Accurately process vendor invoices by matching them to purchase orders and delivery tickets, verifying prices, quantities, and freight charges.
• Notify the purchasing agent of any discrepancies.
• Ensure all invoices are mathematically correct and properly approved before entering them into the accounting system.
• Prepare check runs for approved invoices as directed by the Controller.
• Scan and file invoice batches promptly, maintaining organized and up-to-date digital records.
• Follow procedures for secure document disposal.
• Communicate with vendors regarding invoice issues, payment status, and delivery confirmations.
• Support accounts payable processes for multiple construction locations.
• Aid in shipment and return audits as needed.
• Handle various AP duties including entering vouchers, managing vendor relationships, processing payments, and managing tax documents such as 1099s using the company ERP system.
• Ensure timely and accurate payment of vendor invoices and employee expense reports.
• Record transactions in ledgers, journals, and other financial records.
• Perform additional duties and special projects as assigned to support the accounting team and organization.

Minimum Qualifications

• A high school diploma or equivalent.
• Previous experience processing accounts payable in a high-volume environment.
• Ability to operate basic office equipment.
• Strong communication and interpersonal skills with the ability to communicate effectively with a diverse employee/vendor base.
• Strong analytical problem solver with the ability to accurately calculate figures and amounts such as discounts, interest, commissions, proportions and percentages.
• Proficiency in Microsoft Office Suite (Word, Excel and Outlook) and relevant accounting software experience.
• Experience with digital data imaging techniques and applications, preferred.