Accounts Payable Office Assistant

Job Responsibilities

• Verify invoice details including vendor information, invoice numbers, purchase orders, dates, and amounts.
• Process and enter invoices accurately into financial systems.
• Review documentation for completeness and accuracy prior to processing.
• Maintain productivity and quality standards while handling high-volume transactions.
• Perform clerical and administrative duties for the assigned department.
• Afford assistance with document organization and record maintenance.
• Communicate with internal stakeholders regarding invoice discrepancies or missing information.
• Maintain confidentiality of financial and vendor information.

Qualifications

• A High School Diploma required.
• An Associate's degree preferred but not required.
• Experience processing invoices in a high-volume environment.
• Strong data entry skills with excellent accuracy.
• Ability to review and validate financial documents for completeness.
• Strong attention to detail and organizational skills.
• Proficiency with Microsoft Office and accounting or ERP systems preferred.
• Ability to manage multiple priorities and meet deadlines.
• Excellent communication and professional interpersonal skills.