Accounts Payable Manager

About the role

Lead and execute all aspects of the Company's Accounts Payable function, including vendor onboarding, invoice processing, payment execution, employee expense reimbursements, month-end close support, and internal controls. This is a hands-on role requiring both leadership and day-to-day execution.

Responsibilities

• Own and execute the day-to-day accounts payable function, ensuring accurate and timely processing of invoices, employee reimbursements, credit memos, and vendor payments.
• Perform and review invoice coding, three-way match validation, exception resolution, and approval workflow management.
• Prepare and process payment runs including ACH, wire transfers, virtual card payments, and checks.
• Review, audit, and process employee expense reports for accuracy, completeness, appropriate business purpose, proper supporting documentation, and policy compliance.
• Partner with Procurement, Accounting, Treasury, Tax, and department leaders to improve process efficiency and user experience.
• Execute and maintain key controls within the procure-to-pay cycle in accordance with SOX requirements and company policies.
• Ensure invoices, vendor records, and payments are processed in compliance with approval authority requirements and established controls.
• Manage vendor onboarding and maintenance processes, including validation of banking information, tax forms, and required documentation.
• Support monthly, quarterly, and annual close activities related to accounts payable and accrued liabilities.
• Prepare and analyze AP-related reconciliations, schedules, and reports.
• Coordinate annual Form 1099 reporting activities.
• Support compliance with applicable tax, payment, and regulatory requirements.
• Identify opportunities to leverage technology to reduce manual processing and improve scalability.

Qualifications

• 7+ years of progressive accounts payable or procure-to-pay experience.
• Strong understanding of accounts payable operations, internal controls, and financial close processes.
• Experience working directly within ERP and AP automation systems, NetSuite preferred.
• Experience with Tipalti or other AP automation platforms preferred.
• Ability to perform work in a fast-paced, deadline-driven work environment while consistently meeting standards for productivity and quality.
• Demonstrated ability to balance strategic process improvement with hands-on transactional responsibilities.
• Must be a self-starter with excellent time management skills and proven ability to meet deadlines.
• Communicates in a clear and concise manner across multiple levels of the organization, both orally and written.

Pay

The estimated base salary range for this position in the United States is $105,000 - $125,000. Actual compensation will be determined based on factors including position level, relevant skills, knowledge, experience, qualifications, geographic location, internal equity, and market data.

Benefits

• Discretionary annual bonus program.
• Equity awards as part of the total compensation package.
• Comprehensive medical, dental, and vision insurance coverage.
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options, where applicable.
• Company-paid life and accidental death & dismemberment (AD&D) insurance.
• Short-term and long-term disability coverage.
• Employee Assistance Program (EAP) resources to support personal and professional well-being.
• Discretionary paid time off and company-paid holidays.
• Parental leave to support employees welcoming and caring for a new child.
• 401(k) retirement savings plan with both pre-tax and Roth contribution options.

Candidates must be authorized to work in the United States. Quantum-Si does not provide employment-based immigration sponsorship for this position.