Accounts Payable Manager

About the role

We are seeking an Accounts Payable Manager to join the KHAITE team. This role reports to the Director of Financial Services and is based in the NYC HQ offices.

Responsibilities

• Own the full accounts payable process—from invoice intake and coding to approvals and payment execution.
• Oversee timely and accurate processing of domestic and international vendor payments through various payment methods, including wire transfers, ACH, and checks.
• Manage relationships with key vendors and internal stakeholders; ensure timely and accurate payments.
• Maintain the integrity of AP records and documentation; ensure compliance with internal controls and policies.
• Reconcile AP subledger to the general ledger and perform month-end close procedures.
• Support budgeting and cash flow forecasting by preparing weekly AP reporting and disbursement schedules.
• Aid in annual audit requests related to payables.
• Monitor accounts payable aging and ensure timely resolution of outstanding invoices and vendor inquiries.
• Identify opportunities to improve processes, implement automation, and increase operational efficiency within the accounts payable function.
• Collaborate with production, operations, and merchandising teams to ensure proper invoice matching and issue resolution.
• Oversee expense reimbursements and credit card reconciliations.

Requirements

• 7+ years of experience in Accounts Payable.
• Proficient in accounting systems, Microsoft Excel, and AP automation tools.
• Prior experience within luxury, fashion, retail, consumer goods, or a similarly fast-paced environment preferred.
• Strong understanding of accounts payable processes, accrual accounting, and financial controls.
• Experience managing domestic and international vendor payments and multi-entity environments.
• Hands-on experience with ERP systems; experience with RLM strongly preferred.
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUPs, reconciliations, reporting, and financial analysis.
• Experience supporting month-end close, audits, and financial reporting processes.
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

Qualifications

• Exceptional attention to detail and strong organizational skills.
• Strong analytical and problem-solving abilities with a proactive, solutions-oriented approach.
• Excellent communication and interpersonal skills with the ability to build relationships across departments and with external vendors.
• Ability to manage multiple priorities and meet deadlines in a fast-paced, entrepreneurial environment.

Skills

• Interpersonal Skills
• Accounting Systems
• Microsoft Excel
• AP Automation Tools
• ERP Systems
• Microsoft Excel Proficiency
• Accounts Payable Processes
• Accrual Accounting
• Financial Controls
• Vendor Payments Management
• Multi-Entity Environments
• Month-End Close Support
• Audit Requests
• Accounts Payable Aging Monitoring
• Expense Reimbursements Oversight
• Credit Card Reconciliation

Benefits

• Medical
• Dental
• Vision
• Company Bonus Plan
• Employee Discounts and Perks
• 401k Plan with Employer Match
• Other Ancillary Benefits

Pay

The salary range is $80,000-90,000. The rate of pay offered will be dependent upon the candidates' relevant skills and experience.

Schedule

This role is based out of the NYC HQ offices.