Accounts Payable Manager

About the role

Managing Corporate and HOA Accounts Payable staff members to ensure the accurate and timely completion of payments to vendors and controls corporate expenses by receiving, reviewing, processing, verifying, and reconciling invoices and expense reports.

Responsibilities

• Develop a comprehensive knowledge of all vendor invoicing and payment requirements across the corporate and HOA payable landscape
• Manage team member assignments to ensure all invoices are processed for on-time payments
• Train and develop standards of procedures for all Accounts Payable functions to ensure team members fully follow policies and procedures
• Work in conjunction with Accounting to ensure appropriate coding of expenses in the Accounts Payable subledger
• Work in conjunction with the Vendor Master Team to onboard new vendors according to policy
• Perform invoice entry
• Propose to pay invoices on a weekly basis by presenting the Treasurer and Director of Treasury with all outstanding due invoices
• Pay vendors by monitoring discount opportunities; scheduling and preparing payment runs; reviewing contracts, invoices, payment discrepancies, and documentation; ensuring credit is received for outstanding memos; issuing stop-payments in conjunction with Treasury
• Reimburse employees for Travel & Entertainment expenses by receiving and verifying expense reports
• Manage the e-payables solution for corporate payables
• Extract annual 1099 data for vendors and review for accuracy before submitting to the Vendor Master team
• Assist with similar special projects and cross-training as required for backup
• Perform the job assigned while complying with Company policies and procedures, business code of ethics, FLSA regulations, and all applicable laws, ensuring confidentiality, reliability, quality, and productivity

Requirements

• Bachelor’s Degree or equivalent work experience
• 5+ years of Accounts Payable Management Experience
• 5+ years experience in Accounts Payable software
• 5+ years experience in training and documenting step-by-step procedures

Skills

• Data entry skills
• Attention to detail
• Ability to meet assigned deadlines
• Working knowledge of Microsoft Office with a primary focus on Microsoft Excel
• Capable of finding effective and efficient solutions to problems