Accounts Payable Lead

Location: Cape Mesa, AZ (full-time on-site)
Reports to: Susan Clark
Background required: 3+ years of finance with focus on full-cycle accounts payable operations and proven leadership experience.

About the role

Sun Auto Tire & Service is the fastest-growing, top-10 independent tire dealer in the US with 550+ stores operating under multiple brands. We've been nominated a "Best Place to Work" and are a leading provider of vehicle after-market tires and repair services. We are expanding rapidly through organic growth and acquisitions and seek candidates who are looking for a long-term career path and capable of growing into roles of greater responsibility.

The Accounts Payable Lead will manage our accounts payable operations, ensuring efficiency and accuracy in handling the company's expenditures.

Responsibilities

• Lead the accounts payable process, including invoice processing, payment scheduling, and vendor negotiations.
• Mentor the accounts payable team, fostering a collaborative environment.
• Ensure compliance with internal policies and external regulatory requirements.
• Enhance and enforce procedures that improve the efficiency of the accounts payable system.
• Address and resolve billing discrepancies and ensure effective communication with customers.
• Lead a team of Specialists and Contractors focused on invoice processing and statement reconciliation.
• Serve as a resource for direct reports regarding invoice processing or statement reconciliation questions.
• Assist Specialists with CODs, holds, or email responses as needed.
• Monitor and manage the team’s statement email inbox, ensuring urgent emails are responded to within one business day and others within two business days.
• Review and approve pending invoices and/or credit memos before integration into the ERP system.
• Review prior days’ processing counts for each direct report and encourage team members to meet processing needs.
• Respond timely to requests for invoice copies from other team members.
• Perform large vendor/national accounts statement reconciliation as assigned.
• Ensure statement reconciliations assigned to direct reports are completed before month-end.
• Serve as a resource for large or national vendors regarding account status.
• Review and reconcile stale-dated checks as provided by AP leadership.
• Process pending receipts by reaching out to stores to confirm material receipt before processing invoices over $500.
• Provide training and education to new hires, contractors, or promoted team members.
• Reconcile vendor refund checks and apply them to accounts.
• Submit requests and provide support for stop payments, void checks, and/or invoices.
• Review and resolve the “Spend Guard” queue within Coupa for your direct reports’ alpha split weekly.
• Provide customer service to suppliers, stores, and Sun Auto employees as needed.
• Serve as a secondary resource for payment job processing.

Requirements

• At least 3 years of experience in finance, with a focus on accounts payable.
• Demonstrated ability to lead a team.
• Strong organizational and analytical skills.
• High proficiency in Microsoft Office, especially Microsoft Excel.
• Strong understanding of generally accepted accounting practices.
• Excellent verbal and written communication skills.

Benefits

At Sun Auto, we recognize that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs, as well as:

• Medical, Dental, and Vision Insurance
• Health Savings Account with Company Contribution
• 401(k) Retirement Plan with Company Match
• Paid Vacation and Sick Days
• Employee Discounts
• Educational Assistance
• Company-Paid Life Insurance
• Company-Paid Short-Term Disability
• Long-Term Disability Insurance