Accounts Payable Lead

Primary Job Responsibilities

• Lead the Accounts Payable department including establishment of procedures and policies, resolving issues with other departments, maintaining standards for payment of invoices, setup for proper tax payments.
• Affirms all invoices are processed timely, correctly, for proper payment and that proper backup documentation and audit trail is complete.
• Reviews general ledger coding, recommends coding for new or special invoices or projects.
• Establishes setup for new vendors in SAGE 300 Construction and Real Estate / SAGE Intacct, assuring that payments are processed according to contract terms.
• Oversees daily work of the AP Assistant. Provides training, coaches, assigns and reviews daily work, monitors performance, establishes work and performance goals and procedures.
• Attends or prepares for and runs meetings to establish or improve processes within the operations department or with other departments.
• Processing invoices for payment, selecting invoices that are verified and ready to pay, scheduling of payment and setup and processing of check runs.
• Processing credits for overpayments, chargebacks, requests of refund checks from vendors.
• Matching invoices against commitment lines, assigning GL payment codes, verifying status of line items and approval codes, verifying freight charges, checking for duplicates and construction complete, checking for appropriate backup documentation such as packing slips and receipts or timeslips.
• Preparation and running of reports such as the mismatch report, printing of trackers, performing analysis of reports and providing recommendations to executive management on the disposition of invoice issues.
• Auditing invoices for discrepancies. Reviews special requests, issues outside of contract or outside scope of normal process, reviews invoices for employee services such as fleet vehicles, gas reports, hotel bills, repairs/maintenance for questionable expenses.
• Performing special projects as required including financial analysis, comparisons, troubleshooting, reporting of findings, resolving errors and discrepancies.
• Meets with the President on a regular basis to discuss status of payments, payment issues, cash flow, and review outstanding items.
• Solving discrepancies on invoices with vendors or internal employees.
• Inputting information into SAGE database or excel spreadsheets for payment or further analysis.
• Filing, copying, sorting and distributing incoming company mail, posting outgoing mail, sorts and scans invoices.
• Other duties as assigned, including backing up other departments when necessary.

Required Skills & Experience

• Minimum of four to six years accounts payable experience preferably in the telecommunications industry.
• Positive attitude and a willingness to partner with others successfully.
• Ability to work independently, as well as work in a team environment.
• Demonstrated experience training and coaching others.
• Self-starter with a strong work ethic, attention to detail and ability to thrive in an ever-changing work environment.
• Strong analytical skills and orientation to detail and accuracy is a must.
• Excellent communication skills, both verbal and written.
• Ability to read financial documents, compare reports and troubleshoot issues to determine route cause.
• Strong organizational skills and ability to prioritize.

Desired Skills & Experience

• Knowledge of SAGE 300 Construction and Real Estate (soon to be SAGE Intacct).
• Experience with a wireless telecommunications company.
• Ability to handle multiple tasks and projects.
• Competitive salary and a full benefits package including medical, dental, life and disability insurances, flexible spending accounts, 401(k) plan and paid time off.
• Equal opportunity employer.