Accounts Payable/Human Resources

Primary Purpose

Under the direct supervision of the Treasurer, this position assists in the administration of the school district's accounts payable function, ensuring invoice accuracy, timely payment of expenses, and maintenance of accurate account balances in conformance with district policies, practices, and applicable laws and regulations.

Responsibilities

• Performs payable/receivable functions and ancillary duties that facilitate the timely attainment of district objectives.
• Collects and organizes information; confirms data to prevent entry errors.
• Prepares documents using database, presentation, spreadsheet, and word processing software.
• Maintains an effective records management system; files and retrieves information.
• Completes assigned tasks within required time‑frames.
• Collaboratively develops effective solutions for work‑related problems.
• Processes purchase orders and maintains vendor tax identification files.
• Prepares and processes accounts payable warrant checks.
• Maintains a transaction/account balance ledger and prepares/distributes 1099 tax forms.
• Processes staff expense requests and investigates unsubstantiated charges.
• Distributes checks; processes rental contracts/invoices and records payments.
• Maintains student activity accounts and building fund records.
• Pursues collection of delinquent accounts.
• Reorders office supplies as needed to maintain reliable service levels.
• Receives office deliveries and verifies contents with packing lists/purchase orders.
• Reconciles invoices for payment and maintains a transaction/account balance ledger.
• Assists in administering the district's accounts payable function, including processing purchase orders and invoices, and inputting and maintaining data in the accounting system.
• Researches discrepancies in invoice amounts, word counts, etc., and communicates with vendors, consultants, translators, or others to reconcile.
• Reconciles accounts payable invoice batches and processes payment checks or wire payments as directed.
• Develops reporting procedures and internal controls for timely and accurate reporting and record‑keeping.
• Maintains accounts payable records for accurate filing and recordkeeping.
• Composes correspondence to clients documenting activities, providing written reference, or conveying information regarding accounts payable issues and balances.
• Performs other related duties as assigned to ensure efficient functioning of the accounting system.

Tools and Equipment

• Standard office equipment: personal computer, copy machine, fax machine, telephone.
• Calculating devices.

Employment Terms

12‑month contract (257 days). Exempt employee. Salary and benefits are provided per Board Policy 4422.

Knowledge, Skills, and Abilities

• Knowledge of accounting and bookkeeping principles.
• Organizational and time‑management skills.
• Ability to report work orally or in writing to supervisor as required.
• Ability to follow written or oral instructions.
• Proficiency in arithmetic operations and use of calculators.
• Ability to understand, apply, and use personal computers and software applications (e.g., Word, Excel).
• Problem‑solving skills for job‑related issues.
• Ability to process paperwork accurately according to standardized procedures.
• Ability to maintain confidentiality of school district financial and other information.
• Ability to establish and maintain cooperative working relationships.

Qualifications

Any combination of education and experience providing the required skill and knowledge for successful performance is acceptable. Typical qualifications include:

• Comprehensive understanding of governmental accounting standards.
• Advanced office‑related technology skills deemed essential at the time of hire.
• Consistently accurate math calculations.
• Flexibility, reliability, self‑discipline, and willingness to take on challenging tasks.
• High ethical standards and integrity.
• Responsibility for personal decisions and conduct.
• Clean criminal record that does not prohibit public school employment.
• Meets prerequisite qualifications to be bonded.
• Associate’s or Bachelor’s degree in Accounting or a related field, with coursework in business, math, accounting, and bookkeeping.
• Some successful bookkeeping or accounting experience preferred.

FLSA Status

Non‑exempt.