Accounts Payable-Disbursements

Responsibilities

• Execute and manage disbursements across multiple payment methods, including:
• ACH transactions
• Wire payments
• Manual and batch check processing
• Own the accuracy, completeness, and audit readiness of all payments, ensuring proper supporting documentation is maintained in accordance with company policies
• Maintain and update payment logs, tracking tools, and reporting mechanisms to support audit, reconciliation, and operational visibility
• Proactively monitor banking portals to identify and resolve exceptions prior to processing deadlines, ensuring uninterrupted payment execution
• Perform daily reconciliation of disbursement activity and investigate discrepancies to ensure accuracy and completeness of financial records
• Manage and resolve disbursement-related inquiries, including vendor and internal requests, with a focus on timely and accurate resolution
• Process void requests and other payment adjustments with a strong attention to detail and compliance requirements
• Communicate effectively with leadership regarding expedited payment requests, risks, or operational issues
• Support continuous improvement initiatives and contribute to process enhancements within the disbursement function

Qualifications

• Education & Industry Experience
• Required: High School Diploma or equivalent, minimum of 4 years of experience in a high-volume transactional or accounts payable environment, strong knowledge of fundamental accounting concepts, proficiency in Microsoft Office, particularly Excel
• Preferred: Experience processing ACH, wire, and check payments in a controlled or compliance-driven environment, experience with Oracle or similar ERP systems, background supporting reconciliations, audit processes, or payment controls