Accounts Payable Coordinator I, II, III

Responsibilities

• Processes vendor setups, vendor invoices and employee reimbursements.
• Provides accruals required for month end reporting.
• Set up and maintenance of vendor accounts, ensuring all applicable documents are received and attached.
• Scan, route and code vendor invoices through the BST Vendor Invoice Routing System that is part of our accounting system.
• Supports processing payments and checks, including mailing.
• Reviews vendor invoices and statements, routes documents via email to appropriate Accounting Team members and Business Managers, including determining if accruals are needed for monthly financial close.
• Provides support to other team members as directed.
• Reviews employee expense reports, ensuring required documentation is attached, accurate submission and approvals in the BST System.
• Able to perform other office duties as assigned, such as preparing and delivering outgoing mail, and ordering office supplies.
• Set up and maintenance of Approved Sub-consultant List (ASL) documents including attachments and verification of date compliance, which include the Sub-Consultant Certificates of Insurance (COI) and Form 7401 and 7404 in the ASL system.
• Performs other duties as assigned.

Qualifications

• Accounts Payable Coordinator I: High School Diploma or equivalent required. College level course work in accounting and/or finance preferred. Two (2) to three (3) years of relevant experience including working with accounting or accounts payable software.
• Accounts Payable Coordinator II: Three (3) to five (5) years of relevant experience including working with accounting or accounts payable software.
• Accounts Payable Coordinator III: Five (5) to seven (7) years of relevant experience including working with accounting or accounts payable software.
• Good verbal and written communication skills to support operations, co-workers, and supervisors.
• Experience using Word and Excel.
• Maintains math skills to tabulate and verify totals and ability to accurately and efficiently input large volumes of data.
• Produces typed documents, does alpha and numeric filing, and works with numbers accurately and repeatedly for an extended period of time and in various formats (tables, columns, etc.).