Accounts Payable Coordinator 3

Job ID: Contract position based out of Olathe, KS, expected to last approximately 6 months to 1 year.

About the role

The Accounts Payable Coordinator 3 supports the accounts payable function by performing a variety of tasks, including invoice-to-purchase-order matching, invoice data entry and posting, vendor statement reconciliation, and resolving invoice-related issues. This role offers an opportunity to build experience within a large, established organization and work in a hybrid environment after initial training.

Responsibilities

• Receive, review, process, and reconcile supplier invoices in a timely and accurate manner.
• Perform 3-way matching of invoices, purchase orders, and packing slips to ensure proper authorization and accuracy.
• Prepare vendor account reconciliations by comparing supplier statements with organization payables and resolving any discrepancies.
• Troubleshoot and resolve invoice discrepancies by collaborating with Indirect Procurement, Receiving, Corporate Accounts Payable, and vendors.
• Perform invoice data entry and posting, ensuring completeness and accuracy of information in the accounts payable system.
• Prepare schedules, reports, and analyses as assigned to support accounts payable operations and financial reporting.
• Support and provide backup coverage for the accounts payable team during absences to maintain continuity of operations.
• Perform additional data entry and data mining tasks as assigned to support process improvements and information needs.
• Work on-site in the Olathe, KS office while coordinating with a supervisor and team based in Reno, NV, utilizing a designated liaison for communication and training.
• Participate in full-time, on-site training and transition to a hybrid work schedule as appropriate after training.

Requirements

• At least 2 years of accounts payable experience, preferably handling invoice processing, matching, and reconciliations.
• Proficiency in data entry with strong attention to detail and accuracy.
• Working knowledge of Microsoft Excel for organizing, analyzing, and reporting financial data.
• Experience with SAP or SAP ERP systems, particularly in an accounts payable or finance environment (preferred).
• Ability to manage a high volume of invoices and tasks while effectively prioritizing work.
• Strong analytical skills to identify, investigate, and resolve typical accounts payable issues.
• Effective communication skills for interacting with vendors and internal teams to resolve invoice discrepancies.
• Associate’s degree or equivalent education.

Skills

• Experience in a manufacturing or similar industry is a plus.
• Comfort working with cross-functional teams such as Procurement, Receiving, and Corporate Accounts Payable.
• Ability to adapt to working with a distributed team located in different offices.
• Interest in gaining experience within a large, established organization.

Work Environment

This role is based in the Olathe, KS office, working closely with a supervisor and accounts payable team located in Reno, NV, supported by an on-site liaison for communication and training. During the training period, the position requires full-time on-site presence. After training, a hybrid schedule is available, typically involving 3–4 days in the office per week, Monday through Friday. Work is performed in a professional office setting using tools such as Microsoft Excel and SAP/SAP ERP, with regular collaboration across procurement, receiving, and corporate accounts payable functions.

Schedule

• Full-time, on-site training period.
• Hybrid schedule after training, typically 3–4 days in the office per week, Monday through Friday.

Pay

The pay range for this position is $20.00 - $22.00/hr. Individual compensation offered within this range will depend on qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include:

• Medical, dental, and vision insurance.
• Critical Illness, Accident, and Hospital insurance.
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available.
• Life Insurance (Voluntary Life & AD&D for the employee and dependents).
• Short and long-term disability.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).