Accounts Payable Coordinator

Responsibilities

• Review and process vendor invoices from receipt through approval, coding, and entry into the accounting system.
• Review and process employee expense reimbursements in accordance with firm policies and guidelines.
• Ensure accuracy, completeness, and proper documentation of all transactions.
• Identify and resolve discrepancies, including pricing, coding, and approval issues.
• Aid with weekly and ad hoc payment cycles, including vendor disbursements and employee reimbursements.
• Respond to vendor and internal inquiries in a professional and timely manner.
• Research and resolve vendor statement discrepancies and outstanding items.
• Support the administration of the firm’s corporate credit card program, including onboarding, maintenance, and policy compliance.
• Review transactions for accuracy and compliance with firm guidelines.
• Aid with reconciliations and timely resolution of issues with cardholders and providers.
• Ensure adherence to firm policies and procedures, including expense reimbursement, tax reporting, and documentation requirements.
• Maintain organized, audit-ready records to support internal and external audit requests.
• Aid with audit inquiries, reporting, and documentation as needed.
• Support sales and use tax review processes, including identification and escalation of issues.
• Identify opportunities to improve efficiency, accuracy, and consistency in accounts payable processes.
• Contribute to projects and initiatives that enhance the overall effectiveness of the finance team.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business, or equivalent experience.
• Accounts payable experience, preferably in a law firm or professional services environment.
• Familiarity with expense reimbursement and corporate card programs preferred.
• Experience with financial systems such as Aderant, Elite, or comparable ERP platforms.
• Familiarity with expense management systems such as Emburse (Chrome River).
• Proficiency in Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience with online banking platforms is a plus.
• High attention to detail and commitment to accuracy.
• Strong organizational and time management skills.
• Able to manage multiple priorities and meet deadlines.
• Effective written and verbal communication skills.
• Professionalism and strong customer service orientation.