Accounts Payable Coordinator

About the Role

Tradewind Aviation is seeking an Accounts Payable Coordinator to join a dynamic Finance team in our Middlebury, Connecticut Corporate office. This candidate is expected to process, track, and accurately record payable transactions while adhering to our policies and procedures. The role requires strong attention to detail, the ability to work independently, solve problems, and interact comfortably with the team. This role will report to the Sr. Accounting Manager.

Responsibilities

• Route all bills for appropriate approval based on company policies and procedures.
• Enter payables into RAMP to review coding and posting entity prior to approval.
• Accurately set up new vendors according to policy, including proper maintenance of W-9s and verbal verification of banking information.
• Coordinate with vendors and internal approvers.
• Prepare approved payments as requested.
• Daily review of Emburse, our expense management software, including review of expense reports, managing inquiries, and training new users.
• Manage the ordering and cancellation of corporate credit cards and aircraft fleet cards.
• Verify fuel and landing charges against the scheduling system, including weekly and monthly data sheets.
• Reconcile weekly fuel cards and monthly corporate cards.
• Coordinate mail delivery with Headquarters.
• Provide positive, team-oriented collaboration and customer service with all internal and external stakeholders, project partners, and business users.
• Other duties as assigned.

Requirements

• Prior relevant coursework and internship experience.
• Exceptional attention to detail and ability to manage multiple deadlines.
• Strong analytical and problem-solving skills.
• Ability to adhere to tight deadlines and manage priorities.
• Demonstrated ability to learn new systems.
• Self-driven, detail-oriented, and strong organizational skills, including time-management and prioritization.
• Strong communication skills to interact with leadership and various departments.
• Excellent written and verbal communication skills.
• Understand and adhere to internal controls.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift 15 lbs. of weight.

Benefits

• Comprehensive health and voluntary insurance plans.
• Retirement plan with company match.
• Paid time off.
• Standby travel on select Tradewind Aviation scheduled flights.
• Discounted standby travel benefits on numerous major and regional US and international airlines.
• A rewarding career path with opportunities for growth and advancement throughout the organization.