Accounts Payable Coordinator

About the role

Join our team, sharing the latest scientific advances in light-based technologies from around the world, including biomedical optics, astronomy, lasers, solar, nanotechnology, and more! Make a difference by doing important work with a successful, international not-for-profit organization. This is a full-time, 40 hours per week position with flexible work hours.

Responsibilities

• Processes vendor invoices, including general ledger (GL) account coding and matching invoices with purchase orders, and entering invoices into financial accounting software.
• Creates and mails checks and sets up electronic payments for invoices and customer refunds.
• Records auto-withdrawals and wire transfers.
• Handles the financial processing of payment transactions, including reconciling invoices and payments.
• Assigns payments to the proper cost centers and projects.
• Works with vendors to resolve any discrepancies that arise.
• Includes sales tax on appropriate invoices and records specific taxation of vendors.
• Applies credits as applicable and monitors all vendor payment agreements.

Requirements

• Associate Degree in a related field or equivalent, relevant experience.
• Minimum of 2 years of office experience required.
• Some college-level accounting classes desired.

Pay

Pay range depending on experience is $24.23 to $35.14 per hour. This is a non-exempt position with competitive wages and an annual discretionary bonus.

Benefits

• Medical, dental, and vision benefits provided (100% employer-paid premium for the employee, 75% employer-paid premium for dependents).
• Defined retirement contribution: SPIE provides an automatic 5% contribution plus offers up to 5% matching contributions with 25% vesting each year, 100% vested after 4 years.
• Paid Time Off plan begins at 31 days per year.
• Health savings accounts partially funded by SPIE.
• Flexible spending accounts for dependent care and dental/vision expenses available.
• Employee life and disability insurance provided; dependent life insurance and Long-Term Care insurance available through payroll deduction.
• Many learning and development opportunities, including tuition reimbursement and leadership development.

Location

Physical work location in Bellingham, WA. Applicants must be currently authorized to work in the United States on a full-time basis. The employer will not sponsor applicants for work visas.

Culture

At SPIE, we believe innovation thrives when people feel valued, supported, and empowered. We cultivate a culture of curiosity, collaboration, and continuous growth—where diverse perspectives are embraced, bold ideas are encouraged, and every voice matters.