Accounts Payable Coordinator

Job Summary

The Accounts Payable Coordinator will play a key role in supporting day-to-day accounting operations by managing vendor invoice intake, coding, data entry, payment preparation, account reconciliations, and related reporting.

Who You'll Be Working With

The Accounts Payable Coordinator will be part of the Accounting team and will support the full accounts payable process by reviewing, coding, and processing vendor invoices, communicating with vendors and internal teams, and helping ensure payments are accurate, timely, and properly documented.

Responsibilities

• Review, code, and process vendor invoices accurately and timely in NetSuite.
• Verify invoice details, approvals, supporting documentation, and account coding before payment processing.
• Communicate with vendors and internal teams to resolve invoice questions, obtain missing invoices, and follow up on payment status.
• Aid with payment runs, vendor account reconciliations, and maintenance of accurate accounts payable records.
• Prepare and support recurring accounts payable reports using NetSuite and Excel.

Requirements

• Strong attention to detail and accuracy when reviewing invoices, approvals, and payment information.
• Proficiency in Microsoft Office, especially Excel; experience with PivotTables and VLOOKUP formulas is a plus.
• Experience with NetSuite or another accounting system preferred.
• Comfort working with PDF documents and Adobe Acrobat Pro.
• Ability to prioritize tasks, meet deadlines, and manage a high volume of invoice activity with professionalism.
• Collaborative communication style with the ability to work well independently and as part of a team.
• Clear oral and written communication skills.