Accounts Payable Coordinator
Renovo Solutions · United States · 4 wk ago
RemoteRemoteAccountingFull-time
We need to output HTML fragment with sections for headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections that have real specific content. The posting includes a "Why Renovo?" intro, then Summary, then "What you will do:" (responsibilities), then "Qualifications:", then "Education/Special Training:", then "Required Competencies:", then "Success Measures:", then "Safety Requirements:", then "Physical Requirements:", then "Classification:", then note, EEO statement, etc.
We need to map to sections: About the role (maybe the intro about Renovo and summary). Responsibilities (the "What you will do:" list). Requirements (maybe qualifications? Actually "Qualifications" heading is separate; but we have both Qualifications and Requirements sections; we can treat "Qualifications" as Requirements? The instruction: Use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we need to decide which content goes where.
We have content: "Why Renovo?" (company overview) could be About the role? Actually "About the role" could be summary of role. We'll put company overview and summary under About the role.
Responsibilities: the bullet list under "What you will do:" (multiple paragraphs). We'll convert each bullet to .
Requirements: maybe the "Qualifications:" section (2+ years experience etc.) could be Requirements. But we also have a separate Qualifications heading. The instruction says we can include both if content exists. We have "Qualifications:" with bullet list of experience, education, etc. Also "Required Competencies:" could be Skills. "Success Measures:" maybe not a standard heading; could be omitted or put under something else? Not standard. Could be omitted because not in list. "Safety Requirements:" maybe could be under Requirements? But we have a Safety Requirements heading not in list; we could ignore or maybe treat as part of Requirements? The instruction: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text. So we can create sections for those headings that match content. We have content for About the role, Responsibilities, Qualifications (maybe as Requirements?), Skills (Required Competencies), maybe Benefits? Not present. Pay? Not present. Schedule? Not present (though mentions remote, travel 5%). Could be Schedule? Not exactly. Could treat remote work and travel as Schedule? Might be considered but not explicit schedule like full-time, part-time. Probably better to omit Pay and Schedule sections because no specific pay or schedule details.
We also have Education/Special Training which could be part of Qualifications. We'll combine.
Thus sections: About the role, Responsibilities, Requirements (maybe combine Qualifications and Education/Special Training), Skills (Required Competencies). Possibly also Safety? Not in list; we could omit.
We must not repeat job title as heading. No job ID.
We must preserve all substantive information; do not invent or summarize away detail. So we need to include all details from the sections we keep.
We need to format as HTML:
About the role
then... maybe multiple paragraphs. For lists, use
- . We must not include boilerplate like EEO, note, classification, etc. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. So we should drop the EEO statement, classification note, safety requirements? Safety requirements might be considered substantive but not in allowed headings; but we could maybe incorporate into About the role? However safety requirements are specific; but we cannot create a heading not in list. Could we embed safety requirements under About the role as a paragraph? The instruction: "Prefer a few substantive sections over many thin ones." It doesn't forbid adding content under existing headings that is not exactly matching heading name, as long as we don't create new headings not in list. So we could put safety requirements under About the role or Responsibilities? Probably better under About the role as it's about role expectations. But safety requirements are more about compliance; still could be part of About the role. Physical requirements also could be under About the role. We must preserve all substantive information; we can't drop safety or physical requirements. So we need to include them somewhere within allowed sections. Thus we can put them under About the role as additional paragraphs. Now let's extract content. About the role: includes "Why Renovo?" paragraph and Summary paragraph. "Why Renovo? Renovo Solutions is a nationwide healthcare and life sciences technology management company. We offer a range of opportunities for employees to grow within the company. With a presence in 40+ states and a growing international footprint, we provide comprehensive solutions for managing and maintaining the equipment our clients depend on. We prioritize investing in our employees’ development, offering various phases and advancement paths. Through ongoing training, mentorship programs, and a supportive work environment, we foster professional growth and promote from within. Join our team to make a difference while advancing your career with Renovo." Then "Summary: The Accounts Payable Coordinator runs the purchase order and invoice cycle on the Enterprise Laboratory Instrument Services (ELIS) program. Purchase orders raised, receipts matched, invoices verified and vendors paid to terms, across every site in the region." We'll combine into maybe two paragraphs. Responsibilities: content under "What you will do:" includes multiple bullet-like paragraphs. We need to turn each into
- . Let's list them: - Purchase order processing: Raise and issue purchase orders from approved requisitions, with correct vendor, price, coding, cost centre and asset reference. Confirm the purchase order matches the quote and the contract price before issue. Maintain open purchase order status and close what is complete, so the open commitment position is accurate. Chase purchase orders that stall in approval or at the vendor. - Invoice verification and payment: Match invoice to purchase order and to receipt, and investigate any of the three that do not agree. Confirm evidence exists that the work was performed and documented before approving an invoice. Do not approve on a signature alone. Route invoices to the site for work confirmation where the evidence is not already in the system of record. Process approved invoices for payment to agreed terms, and track payment performance. Hold and query invoices that do not meet the standard, and record why rather than paying to clear a backlog. - Disputes and corrections: Resolve price, quantity and scope discrepancies with the vendor directly. Process credits, rebills and corrections, and confirm they land. Escalate to the Sourcing Coordinator where a discrepancy is a contract or price problem rather than an invoicing error. Escalate to the Director where a vendor pattern of incorrect invoicing emerges. - Reconciliation and reporting: Reconcile work order completion data against invoices with the Master Data Analysts. Reconcile the open purchase order and accrual position at period end. Provide spend, commitment and payment data for site budget cycles, client reporting and audits. Flag spend that appears outside the entitlement position so it can be investigated rather than absorbed. - Control and compliance: Maintain segregation of duties between requisition, approval and payment. Meet client procurement policy and Renovo financial control requirements. Maintain a traceable record from requisition to payment for every transaction. Support internal and client audits with that record. - Escort and vendor hosting when on site: Escort is a standing expectation of every role on this program. When present at a client site, escort and host OEM and third-party personnel on request, regardless of whose scope the instrument sits in. Confirm third-party personnel are inducted, badged, and compliant with client site access and safety requirements before they enter a laboratory. Confirm the work performed matches what was authorised and the service record is complete before the third party leaves site. Escalate immediately where a third party arrives unannounced or attempts work outside the authorised scope. We'll make each as
- .
Requirements: content under "Qualifications:" (2+ years experience etc.) plus "Education/Special Training:" maybe.
Let's extract Qualifications bullet list:
- 2+ years of experience in accounts payable, purchase order processing or a comparable transactional finance role.
- Demonstrated experience matching invoice to purchase order and receipt, and investigating a mismatch rather than clearing it.
- Experience resolving invoice and pricing disputes directly with vendors.
- Strong spreadsheet capability including lookup and reconciliation techniques.
- Experience with an enterprise resource planning or purchasing platform.
- Experience with a CMMS as a source of work order evidence preferred.
- Comfortable holding an invoice and explaining why, under pressure to clear a backlog.
- Experience In a Regulated Or Technical Service Environment Preferred.
Education/Special Training:
- Associate or Bachelor’s degree preferred, in finance, business or accounting. Equivalent experience considered.
- Training in GxP, data integrity and financial control provided or required.
- Purchasing platform and CMMS training provided after hire.
We'll combine these into a
- under Requirements heading.
Skills: content under "Required Competencies:" list:
- Evidence Discipline - does not approve an invoice on a signature alone.
- Accuracy - gets the coding, the asset reference and the match right the first time.
- Persistence - resolves the discrepancy with the vendor rather than escalating it immediately.
- Control Mindset - holds segregation of duties even when it is inconvenient.
- Timeliness - pays to terms, because a late vendor is a slow vendor when it matters.
- Communication - explains a held invoice clearly to a vendor and to a site.
- Integrity - can admit mistakes, is direct and truthful, and acts in the best interest of clients, employees and Renovo.
We'll make
- Purchase order processing
- under Skills.
Now we need to include safety requirements and physical requirements somewhere. Could add a paragraph under About the role after summary.
Safety Requirements paragraph: "Abide by and follow Renovo safety policies, procedures, and injury and illness prevention expectations. Maintain a safe working environment for self and others when visiting customer sites, laboratories, offices, or operational environments. Follow applicable customer site safety requirements, OSHA guidelines, and laboratory or facility-specific procedures as required. Complete required safety training assignments on time."
Physical Requirements paragraph: "Remote, office-based work. No routine client site presence. Where a site visit is required, presence in active laboratory environments including areas with biological, chemical, electrical and cryogenic hazards, with required personal protective equipment. Travel approximately 5 percent, for training and program meetings."
We'll include these as
under About the role. We must not include classification, note, EEO statement. Now produce HTML fragment. Structure:
About the role
Why Renovo? Renovo Solutions is a nationwide healthcare and life sciences technology management company. We offer a range of opportunities for employees to grow within the company. With a presence in 40+ states and a growing international footprint, we provide comprehensive solutions for managing and maintaining the equipment our clients depend on. We prioritize investing in our employees’ development, offering various phases and advancement paths. Through ongoing training, mentorship programs, and a supportive work environment, we foster professional growth and promote from within. Join our team to make a difference while advancing your career with Renovo.
Summary: The Accounts Payable Coordinator runs the purchase order and invoice cycle on the Enterprise Laboratory Instrument Services (ELIS) program. Purchase orders raised, receipts matched, invoices verified and vendors paid to terms, across every site in the region.
Safety Requirements: Abide by and follow Renovo safety policies, procedures, and injury and illness prevention expectations. Maintain a safe working environment for self and others when visiting customer sites, laboratories, offices, or operational environments. Follow applicable customer site safety requirements, OSHA guidelines, and laboratory or facility-specific procedures as required. Complete required safety training assignments on time.
Physical Requirements: Remote, office-based work. No routine client site presence. Where a site visit is required, presence in active laboratory environments including areas with biological, chemical, electrical and cryogenic hazards, with required personal protective equipment. Travel approximately 5 percent, for training and program meetings.
Responsibilities