Accounts Payable Coordinator

About the role

Founded in 1965, Messerli Kramer is a Top 20 Minnesota law firm with locations in Minneapolis, St. Paul, St. Michael, and Plymouth. We have a hard-earned reputation within the business community for providing sound, reasoned and comprehensive legal services. With an emphasis on building lasting relationships with our clients, our professionals take the time to listen to and understand legal issues within the larger framework of the business as a whole. We represent a variety of clients across a series of practice groups in the Minneapolis office: Banking and Finance, Litigation, Corporate and Estate Planning, Commercial Real Estate, and Family Law.

Responsibilities

• Receive, review, and process supplier invoices accurately and promptly.
• Match invoices with purchase orders and receiving documents.
• Verify invoice details, pricing, and approval before payment processing.
• Prepare and process payments through checks, electronic transfers, or other payment methods.
• Reconcile vendor statements and resolve invoice discrepancies.
• Reconcile credit card statements for locations.
• Process expense reports on bi-weekly basis.
• Maintain accurate accounts, payable records and filing systems.
• Monitor payment schedules to ensure vendors are paid on time.
• Respond to vendor inquiries regarding payments and account status.
• Aid in month-end and year-end closing activities.
• Prepare accounts payable reports and assist with financial audits.
• Ensure compliance with company policies, internal controls, and applicable accounting regulations.
• Support other finance and administrative duties as assigned.
• Generate and distribute Pro-formas/pre-bills for attorney’s/Legal Assistants at the beginning of each month, after the time entry deadline (and during the month as needed).
• Prepare and process high-quality invoices in a timely manner.
• Monitor status of retainer billings, generate invoices, and prepare necessary reports.
• Back up Billing Specialist as needed.

Qualifications

• Diploma or bachelor’s degree in accounting, Finance, Business Administration, or a related field.
• Minimum of 2 years of experience in accounts payable or a similar accounting role.
• Knowledge of accounting principles and financial procedures.
• Experience with electronic invoicing systems.
• Previous client billing experience a plus, not required.
• Previous experience supporting AP/Billing requirements for multiple locations.
• Proficiency in Microsoft Excel.
• Experience in high volume invoice processing.
• Experience in trust accounting systems.
• Experience in legal accounting financial software (e.g., Surepoint (LMS)/Elite or other applicable financial applications).
• Strong numerical and analytical skills.
• Excellent attention to detail and accuracy.
• Excellent communication and interpersonal skills.
• Ability to prioritize tasks and meet deadlines.
• Experience in working in legal or professional services environments.

Benefits

• Medical, Dental and Vision Plans.
• Flexible Spending Accounts Available for Health Savings, Dependent Care, Limited Purpose, and Flexible Savings Accounts.
• Employer Contribution to Health Savings Account if enrolled in High-Deductible Health Plan.
• Voluntary Life Benefits and Employer Paid Basic Life/LTD.
• Paid Maternity and Parental Leave.
• Parking Reimbursement $125/month or 100% Paid Metro Transit Card.
• 401K Plan and Employer 4% Safe Harbor Contribution starts after completion of 1,000 hours on employee anniversary.
• Paid Holidays/Paid Time Off.
• Gym Reimbursement up to $120/annually.
• Free Onsite Gym.

Compensation and Bonus

Base compensation will vary based on level of experience. Hourly compensation range $35.00-$45.00. Also eligible for annual discretionary bonus incentives based on performance and company performance.

Work Environment and Physical Demands

This job operates in a professional office environment. While performing the responsibilities of the position, these work environment characteristics are representative of the environment the person in this position will encounter. While performing the duties of this job, the employee will work in a professional, fast-paced office environment that may require additional hours to complete work. The physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the position. If an employee is unable to perform the essential functions of the position, Messerli Kramer will evaluate whether a reasonable accommodation can be made to enable the employee to perform the described essential functions of the position. Due to the nature of this office position, while performing the responsibilities of the position, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to manage or feel. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. The employee must regularly lift and/or move up to 10 pounds, occasionally lift and/or move up to 25 pounds.