Accounts Payable Coordinator

About the role

Perform all accounts payable related functions for vessel and administrative expenditures.

Responsibilities

• Prepare, enter, and process all invoices pertaining to administrative expenditures, vessel purchase orders, and requisitions through the AP systems.
• Verify accuracy of details before authorizing payment.
• Sort incoming invoices for distribution and approval.
• Generate and ensure timely payments to vendors via check, ACH, or other methods.
• Work closely with purchasing personnel to resolve invoice and purchase order discrepancies.
• Acquire necessary documentation for new vendors and complete applicable internal paperwork for new vendor creation and/or changes.
• Review vendor statements to ensure all invoices have been received. Follow-up and request copies of missing invoices.
• Review daily bank transaction reports and create corresponding entries in the AP system.

Qualifications

• Preferred Education / Experience: Associate's degree in accounting, Finance, or related field, 3+ years of AP or accounting experience, A combination of education and experience equivalent to the above

Skills

• Strong attention to detail with a high level of accuracy.
• Strong organizational and time-management skills.
• Effective communication and vendor negotiation skills.
• Ability to multitask and work well under pressure within deadlines.
• Basic understanding of accounting and accounts payable processes.
• Strong proficiency with Microsoft Office, particularly Excel.
• Ability to communicate professionally with vendors, management, and coworkers.
• Ability to handle confidential financial information appropriately.

Pay

$48,000 - $58,000