Accounts Payable Coordinator

We need to output HTML fragment with sections: headings

for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Use

• for any list of duties/requirements/benefits, and

  for prose. Do NOT repeat job title as heading. Do NOT put Job ID etc. Include sections only when posting has real specific content. Avoid filler like "commensurate with experience". We must preserve all substantive info. Let's parse the posting: - Intro paragraph about company and mission: "It’s A Secret Med Spa is an elite medical spa ... Join the exciting culture...". That's prose. - Benefits: "Benefits Include Competitive base salary + commission, PTO, multiple health insurance plans, dental, vision, employer paid short-term and long-term disability, employee discounts, 401k, tuition reimbursement, and referral bonus program." - Position Summary: "The AP Coordinator owns the day-to-day accounts payable process — from receiving and coding invoices to scheduling payments and reconciling vendor accounts. You'll work closely with practice leadership and our accounting team to maintain clean books, control spend on products and supplies, and support a smooth month-end close." - Key Responsibilities: list bullet points. - Qualifications: list bullet points. - What We Offer: "Competitive hourly pay: [$22 – $26/hr] [Health, dental, and vision insurance] [Paid time off and paid holidays] [401(k) with company match] Complimentary and discounted treatments A supportive, collaborative team and room to grow with the practice" We need sections: maybe "About the role" (intro), "Responsibilities", "Qualifications", "Benefits", "Pay". Also maybe "Skills"? Not needed. "Schedule"? Not present. We must not create sections with filler. So we will include sections where we have content. We need to use

  for each section heading. Inside sections, we can have

  for prose,

  • for lists. We must not repeat job title as heading. We must not include Job ID etc. We must remove boilerplate: cookie/navigation/legal/EEO etc. Not present. We must preserve all substantive info. Let's craft:

    About the role

    It’s A Secret Med Spa is an elite medical spa with locations nationwide that empowers people by elevating their natural beauty through high-performance injectables, lasers, and aesthetics. To fulfill our mission of making people feel unstoppable in their everyday lives, we want passionate, positive, and polished individuals to join us. Join the exciting culture at It’s A Secret Med Spa and become a part of our big, fabulous family while taking your skills to the next level. You’re going to love it here!

    Position Summary

    The AP Coordinator owns the day-to-day accounts payable process — from receiving and coding invoices to scheduling payments and reconciling vendor accounts. You'll work closely with practice leadership and our accounting team to maintain clean books, control spend on products and supplies, and support a smooth month-end close.

    But "Position Summary" is not one of the prescribed headings list (About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). The instruction: "use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule)." It says e.g., meaning these are examples, but we should use those headings when appropriate. However we can also use other headings? It says use

    for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely they expect us to use those headings only. But we can also include "Position Summary" as part of About the role? Might be better to merge position summary into About the role or Responsibilities. However we have a separate "Key Responsibilities" list. The position summary is prose describing role; could go under About the role. Thus we can have About the role containing both intro and position summary. Then Responsibilities: list. Qualifications: list. Benefits: list. Pay: maybe separate section for Pay (hourly pay range). Also we have benefits list includes health insurance etc. Pay section: "Competitive hourly pay: [$22 – $26/hr]" plus maybe other pay details? Also "Competitive base salary + commission" from Benefits earlier. Actually benefits include "Competitive base salary + commission". So Pay section could include both base salary + commission and hourly pay range? But we have both: benefits include base salary + commission; What We Offer includes competitive hourly pay range. We could combine under Pay section: mention base salary + commission and hourly pay range. But we must not create Pay section unless posting actually states them. It does state competitive base salary + commission (in Benefits) and competitive hourly pay range (in What We Offer). So we can have Pay section. Benefits section: list of benefits: PTO, multiple health insurance plans, dental, vision, employer paid short-term and long-term disability, employee discounts, 401k, tuition reimbursement, referral bonus program, plus health, dental, vision insurance (already), paid time off and paid holidays, 401(k) with company match, complimentary and discounted treatments. Also from What We Offer: health, dental, vision insurance, paid time off and paid holidays, 401(k) with company match, complimentary and discounted treatments. Some duplicates. We need to preserve all substantive info, but we can deduplicate? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." Deduplication might be considered summarizing away detail? Might be okay to combine similar items but we should not lose any info. We can list each unique benefit; duplicates can be omitted as they are same info repeated. That's likely acceptable. Thus Benefits section list: - Competitive base salary + commission - PTO (paid time off) - Multiple health insurance plans - Dental insurance - Vision insurance - Employer-paid short-term disability - Employer-paid long-term disability - Employee discounts - 401(k) plan - Tuition reimbursement - Referral bonus program - Paid holidays - Complimentary and discounted treatments - Supportive, collaborative team and room to grow (maybe more culture than benefit). Could be under Benefits or separate? Might be under Benefits as "A supportive, collaborative team and room to grow with the practice". We'll include. Pay section: - Competitive base salary + commission (maybe already in Benefits, but we can mention) - Competitive hourly pay: $22 – $26/hr But we might avoid duplication: base salary + commission already in Benefits; we could still mention in Pay but it's duplicate. Might be okay to keep only in Benefits and Pay just hourly pay. However the instruction: "Prefer a few substantive sections over many thin ones." Having both Benefits and Pay sections is fine. We'll include Pay section with hourly pay range. Now Responsibilities: list each bullet. Qualifications: list each bullet. We need to ensure we use

    • for any list of duties/requirements/benefits. So each list should be
      • items. Prose paragraphs for non-list content. Now produce HTML fragment. Let's craft:

        About the role

        It’s A Secret Med Spa is an elite medical spa with locations nationwide that empowers people by elevating their natural beauty through high-performance injectables, lasers, and aesthetics. To fulfill our mission of making people feel unstoppable in their everyday lives, we want passionate, positive, and polished individuals to join us. Join the exciting culture at It’s A Secret Med Spa and become a part of our big, fabulous family while taking your skills to the next level. You’re going to love it here!

        The AP Coordinator owns the day-to-day accounts payable process — from receiving and coding invoices to scheduling payments and reconciling vendor accounts. You'll work closely with practice leadership and our accounting team to maintain clean books, control spend on products and supplies, and support a smooth month-end close.

        Responsibilities

        • Receive, review, and enter vendor invoices, verifying pricing, quantities, and approvals against purchase orders and packing slips.
        • Code expenses to the correct GL accounts, classes, and locations, with attention to cost of goods (injectables, fillers, skincare inventory) versus operating expenses.
        • Route invoices for approval and prepare weekly payment runs (ACH, check, and card) in line with due dates, early-pay discounts, and cash-flow priorities.
        • Manage relationships with key suppliers (e.g., Allergan/AbbVie, Galderma, Revance, medical and laser equipment vendors), including rebate and loyalty-program tracking.
        • Reconcile vendor statements and resolve discrepancies, duplicate billings, and credit memos promptly.
        • Maintain vendor master data, including collecting and tracking W-9s and supporting year-end 1099 preparation.
        • Process and reconcile employee expense reimbursements and company credit card transactions.
        • Prepare AP aging reports, accrual schedules, and support documentation for month-end close.
        • Help monitor product and supply spend, flagging price changes or unusual activity to leadership.
        • Keep AP files organized and audit-ready; follow internal controls and approval policies.

        Qualifications

        • 2+ years of accounts payable or bookkeeping experience; healthcare, medspa, dermatology, or retail/inventory-based business a plus.
        • Experience with Campfire and RAMP preferred.
        • Understanding of basic accounting principles, accruals, and the three-way match.
        • Exceptional accuracy, organization, and follow-through, with the ability to manage deadlines.
        • Clear, professional communication with vendors and internal team members.
        • Discretion handling confidential financial and business information.
        • Preferred Associate's or bachelor's degree in accounting, finance, or a related field.
        • Exposure to multi-location or class/location-based reporting.

        Benefits

        • Competitive base salary + commission
        • Paid time off (PTO)
        • Multiple health insurance plans
        • Dental insurance
        • Vision insurance
        • Employer-paid short-term disability
        • Employer-paid long-term disability
        • Employee discounts
        • 401(k) plan
        • Tuition reimbursement
        • Referral bonus program
        • Paid holidays
        • Complimentary and discounted treatments
        • A supportive, collaborative team and room to grow with the practice

        Pay

        • Competitive hourly pay: $22 – $26/hr
        Check: Did we miss any info? The posting also mentions "Competitive base salary + commission" already in Benefits. Also "Competitive hourly pay: [$22 – $26/hr]" we captured. Also "Health, dental, and vision insurance" we have separate dental, vision, multiple health insurance plans. Also "Paid time off and paid holidays" we have PTO and paid holidays. Also "401(k) with company match" we have 401(k) plan (maybe mention company match). Could add "with company match". Also "Complimentary and discounted treatments" we have. Also "A supportive, collaborative team and room to grow with the practice" we have. We should also include "Employer paid short-term and long-term disability"