Accounts Payable Coordinator

Accounts Payable

• Efficiently manage the processing of invoices, ensuring adherence to established protocols for approvals, coding, and documentation.
• Prepare vouchers listing invoice number, date, vendor, item description, amounts and GL coding.
• Verify invoices against POs and ensure goods or services were received before issuing payment.
• Identify discount opportunities.
• Issue daily payments via various methods, including checks and electronic transfers.
• Regularly reconcile monthly vendor statements to identify and address overdue items, ensuring timely resolution and payments.
• Proactively follow up on open items by liaising with vendors, suppliers, and internal teams to resolve payment-related issues, ensuring a seamless payment process and maintaining positive vendor relationships.
• Initiate and manage corrections, void checks, and stop payments, ensuring accuracy and compliance with financial guidelines.
• Absorb and assist with identifying use tax accruals needed on vendor invoices.
• Maintain tax records for vendors including W-9’s, federal ID numbers, and tax exemption statuses.
• Maintain state resale certificates and coordinate exemption status with vendors on purchases.
• Professionally handle all incoming calls, providing knowledgeable assistance and taking accurate messages.
• Absorb and demonstrate flexibility and willingness to contribute to the team's success.

Qualifications

• 2+ years of experience in an Accounts Payable role with intermediate knowledge of accounting principles and computerized accounts payable systems.
• Experience in PO match environment.
• Proficiency in Microsoft Office Suite and related programs is required.
• Exceptional organizational abilities to manage diverse, detail-oriented tasks and prioritize effectively to meet the organization's needs.
• Strong interpersonal and communication skills.
• Adaptability and willingness to learn other accounting software systems.
• Ability to confidentially handle sensitive information and meticulous records.
• Occasional need to drive mail to the post office.
• Ability to work in office four days a week.
• Experience with Core RPC or Team Design Software a plus, but not required.