Accounts Payable Coordinator

About the Role

This position manages the company’s payment processes with accuracy and efficiency, supporting the financial operations of the organization. The ideal candidate is detail-oriented, organized, and committed to maintaining precise financial records.

Responsibilities

• Review all invoices to ensure proper documentation and approval before processing.
• Accurately record expenses to the correct accounts and cost centers by analyzing invoices and expense reports.
• Audit and verify the accuracy of expense reports.
• Address and resolve discrepancies found in invoices.
• Reconcile vendor statements monthly to confirm accuracy and completeness.
• Operate efficiently within automated routing and approval systems for accounts payable.
• Update and maintain vendor information within the financial system.
• Respond to vendor inquiries promptly, professionally, and with excellent customer service.
• Maintain organized records, documentation, and vendor files in compliance with company policies and tax regulations.
• Perform additional duties as assigned, including proactively supporting team members to help achieve organizational goals.

Requirements

• High school diploma or equivalent required; relevant professional experience preferred.
• Associate’s Degree in Accounting is preferred.
• Strong accuracy, attention to detail, and a high level of energy when processing information.
• Ability to multitask and effectively prioritize workload in a fast-paced environment.
• Demonstrates an “All in to Win” attitude, along with self-motivation and a strong willingness to learn in a dynamic and demanding environment.

Schedule

Monday – Friday, 8:00 am–5:00 pm.

About the Company

Founded in 1935, Hirschbach Motor Lines is the 2nd largest refrigerated carrier in North America, generating $1+ billion in revenue. Headquartered in Dubuque, Iowa, the company specializes in delivering time and temperature-sensitive freight across 48 states. Hirschbach offers a breadth of services including Dedicated, Over the Road, Expedited, Entertainment, and Logistics Solutions, driven by a culture grounded in its All In To Win values.