Accounts Payable Coordinator

About the role

This role manages processing, coordinating, and reconciling invoices for multiple branches, ensuring timely payments and discount opportunities. It also resolves discrepancies and maintains accurate payable balances, handles vendor communication, processes weekly payments, and reconciles monthly statements.

Responsibilities

You are responsible for managing accounts payable by processing invoices for multiple branches and reconciling purchase orders. You will ensure all incoming invoices are valid, accurately charged to the correct branch, and paid on time to avoid late fees while maximizing discount opportunities. You will ensure weekly accounts payable checks are processed, and any discrepancies with purchase orders, invoices, or payments are resolved promptly. Frequent communication with vendors and internal personnel is essential to maintain accurate balances on payable accounts and ensure smooth payment processes. Additional accounting duties and other tasks may be assigned as needed to support the finance team and maintain efficient operations.

• Schedule, prepare, and process accounts payable checks weekly.
• Ensure timely payments to avoid late fees and apply all applicable discounts.
• Resolve discrepancies related to purchase orders, invoices, or payments.
• Ensure credit is received for outstanding memos and issue stop-payments as needed.
• Maintain accurate balances on payable accounts through monthly vendor statement reconciliation.

Qualifications

Required education: 2-year college degree preferred or equivalent work experience.

Skills

• Customer Focused
• Collaborative
• Communicative
• Resilient
• Strive for inclusion of others
• Microsoft Excel
• Detail oriented
• Organized

About the company

Hilldrup is one of the largest and most honored agency groups in the industry, operating facilities in Virginia, Maryland, North Carolina, South Carolina, Georgia, and Florida. Comprised of over 500 employees, Hilldrup moves professionals, families, and businesses domestically and internationally and provides logistics and workplace solutions to clients including Fortune 100 companies, federal government agencies, universities, and hospitals. Many employees have been with the company 10, 20, or even 30 years. Hilldrup is an award-winning workplace where employees feel valued, are encouraged to grow professionally, and are empowered to build lasting careers.

Core values:

• Empowered Accountability
• Uncompromised Integrity
• Unwavering Commitment
• Fearless Communication
• Infectious Positivity
• Purposeful Agility