Accounts Payable Coordinator

About the Role

Gensler Northwest Region is seeking an Accounts Payable Coordinator. As part of a team, you will be responsible for supporting various offices within the Northwest Region and will join a larger Accounts Payable team spread across multiple locations. As a team player, you will collaborate with our AP team, advocate best practices, tap into your problem-solving skills, and roll up your sleeves to pitch in when it's all hands-on deck.

Responsibilities

• Review corporate credit card transactions per policy compliance and appropriate GL coding for payment review.
• Review expense requests per policy compliance and appropriate GL coding for employee reimbursement.
• Adhere to the Company's file retention protocols.
• Correspond with Budget Stakeholders to ensure expenses are accurate and approved appropriately.
• Conduct training for New Hires on submitting expense reports.
• Follow and communicate the company deadlines with Stakeholders across the Region.
• Complete month-end tasks in adherence to fiscal deadlines.

Cross-Training Opportunities

• Timecard maintenance, including monitoring missing timecards and manual timecard entry.
• Manage approval and filing of weekly studio labor reports.
• Conduct training for New Hires on timecard process.
• Respond to Vendor payment inquiries.
• Maintain and track Certificates of Insurance (COIs).
• Monitor, review, and upload reproduction activity through a Global Account Reproduction Database.
• Enter invoice details in Coupa (vendor/invoice data, job coding, GL coding, etc.).
• Support other accounting activities as needed, including ad hoc reporting, filing, and research.

Qualifications

• Minimum 5 years of experience required in a dedicated Accounts Payable capacity.
• Business Administration or Associates Degree with an emphasis in Accounting preferred.
• Ability to clearly and accurately communicate with Technical Managerial Staff.
• Possess strong interpersonal skills to engage different personality types effectively.
• Ability to multi-task and prioritize to meet daily, weekly, and month-end deadlines.
• Ability to function independently and collaboratively with others.
• Must be proficient with MS Excel, Word, and Outlook.
• Experience with Coupa P2P Software ideal.
• Deltek/Vision Software experience a plus.
• Ability to work Overtime when required.

Pay

The base salary range will be estimated between $70,000 - $80,000. Gensler's total compensation package is multi-layered and includes a base salary, two annual bonuses paid in December and June.

Benefits

• Medical, dental, vision, disability, and wellness programs
• Flex spending, paid holidays, and paid time off
• 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities
• Reimbursement for certain professional licenses and associated renewals and exam fees
• Tuition reimbursement for certain eligible programs or classes

Life at Gensler

At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to "Well-being Awareness Week," our offices reflect our people's diverse interests. We encourage every person at Gensler to lead a healthy and balanced life. We view our professional development programs as strategic investments in our future.