Accounts Payable Coordinator

About the Role

The Accounts Payable (AP) Coordinator will support the Corporate Finance team by managing high-volume invoice intake, coding, and entry, including basic 3-way matching within the procure-to-pay process. This role ensures invoices, purchase orders, approvals, vendor records, payment requests, and supporting documentation are accurate, complete, and processed in a timely manner. The AP Coordinator must be highly detail-oriented, comfortable researching discrepancies, reconciling vendor statements, tracking payment status, and helping maintain compliance with internal controls and accounting policies in a complex, project-based accounting environment with multiple vendors, subcontractors, and cross-functional stakeholders. This role will evolve based on company growth and operational needs.

This position is hybrid (2 days/week in the office, plus periodic meetings and an annual company offsite) and based in San Francisco or its proximity. A fully remote arrangement may be considered for the right candidate. The AP Coordinator reports to the AP Supervisor and supports a nationwide organization.

Responsibilities

• Enter invoices based on basic three-way matching to purchase orders
• Code invoices accurately to the appropriate project, location, and GL account
• Ensure communications are attended to within 24-48 business hours
• Process Employee Reimbursement files from Concur
• Perform vendor maintenance (onboarding, updating vendors, and performing callbacks as needed)
• Perform vendor reconciliations
• Assist with internal and external audit requests
• Aid other team members with various ad-hoc requests
• Provide ongoing insight on process improvement

Requirements

• 3+ years of experience in accounts payable
• Understanding of accrual accounting
• Experience with an ERP or P2P system (Sage Intacct is a plus)
• Comfort with MS Office (Excel, Word, Outlook)
• Time management and ability to prioritize are essential

Qualifications

• Desire to work in a growing company in the clean energy field
• Excellent communication skills (both oral and written)
• Demonstrated record of working and problem-solving independently
• Creative thinking skills
• Clean energy or real estate industry experience is a plus
• Multi-entity, nationwide company structures are a plus

Physical Demands

This position is primarily sedentary, requiring prolonged periods of sitting at a desk in front of a computer. Long hours may be needed occasionally to meet reporting and other deadlines.

Work Environment and Culture

The organization promotes an open and collaborative work atmosphere. Cross-functional teams work closely together to solve problems and move the company forward. The culture encourages employees to be authentic and embrace core values that celebrate passion for work, commitment to the planet, a winning attitude, an entrepreneurial spirit, and a community of respect for each other and partners.

Benefits

• Competitive base salary and bonus potential
• Health, vision, and dental coverage
• Commute assistance
• Professional development opportunities
• Paid Time Off (PTO)
• 401(k) with employer match

About the Company

ForeFront Power is a leading developer of commercial and industrial-scale (C&I) solar energy and battery storage projects in the U.S. and Mexico, also offering vehicle fleet electrification services. With over 15 years of experience, the team has developed more than 1,900 behind-the-meter and community solar projects, totaling over 1.6 gigawatt-DC of renewable electricity. ForeFront Power serves business, government, education, healthcare, and community solar customers with development, asset management, and advisory services. A wholly owned subsidiary of Mitsui & Co. Ltd., ForeFront Power operates under Mitsui’s North American investment arm, MyPower Corp.