Accounts Payable Coordinator

Primary Responsibilities

• Cook up and process accounts payable transactions in accordance with University, SUNY, and New York State policies and procedures.
• Review invoices, vouchers, and supporting documentation for accuracy, completeness, and compliance.
• Serve as a primary point of contact for vendors and campus departments regarding payment inquiries and accounts payable processes.
• Research and resolve payment discrepancies, vendor issues, and processing questions.
• Maintain accurate records and documentation in accordance with applicable retention requirements.
• Assist with year-end activities, reconciliations, reporting, and audit requests.
• Participate in process improvement initiatives, cross-training activities, and the implementation of operational efficiencies.
• Provide guidance and support to campus stakeholders regarding accounts payable policies and procedures.

Job Requirements

• Required Qualifications:
• Bachelor's degree from an accredited institution or a minimum of ten (10) years of relevant professional experience.
• Demonstrated experience providing exceptional customer service.
• Strong organizational skills and attention to detail.
• Excellent written, verbal, and interpersonal communication skills.
• Able to prioritize multiple assignments and meet deadlines.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Able to learn and apply financial policies, procedures, and technology systems.
• Preferred Qualifications:
• Experience in accounts payable, accounting, finance, procurement, or related administrative operations.
• Experience working in higher education, government, or other regulated environments.
• Experience with enterprise financial systems and workflow applications.
• Knowledge of accounts payable processes, internal controls, and financial compliance requirements.

Special Information

• SUNY Empire provides employees with robust remote and flexible work options to meet the needs of students, faculty, and staff in a dispersed work environment.
• Occasional travel may be required to fulfill department and university-wide commitments.
• Applicants must be currently authorized to work in the United States on a full-time basis.
• VISA sponsorship is not available for this position.

Additional Information

• Rank/Salary: Senior Staff Assistant, SL3 / $65,000-$70,000, dependent on experience and qualifications.
• We are pleased to offer our employees an excellent benefit package which includes NYS health insurance, free dental and vision, competitive retirement options, and generous vacation, sick and holiday accruals; and a strong emphasis on work-life balance.
• We also offer professional-development activities for professionals and support staff.
• SUNY Empire is an AA/EEO/ADA employer.
• The University actively seeks applications from women, veterans, individuals with a disability, members of underrepresented groups or anyone that would enrich the diversity of the University.
• SUNY Empire is committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction.