Accounts Payable Coordinator

Responsibilities

• The Coordinator shall maintain the integrity of the payables process using University policies and operating procedures and shall comply with all federal and state laws, rules and regulations.
• The Coordinator is responsible for all phases of payables activities, which include matching invoices to delivery records and purchase orders, entering vouchers and payment requests, verification and set up of vendors, previewing bi-weekly check run for accuracy and processing forms 1099.
• The Coordinator will work with the Accounts Payable Manager to maximize cash efficiency and provide high-level customer service to internal and external constituents.
• The Coordinator will work closely with other teams within the Controller’s Office and throughout the University to lead timely and efficient processing of vendor transactions.
• Ensure all accounts payable policies and procedures are adhered to, including vendor approval and invoice processing.
• Manage the full accounts payable cycle from receipt of invoices to payment; including matching to purchase orders, obtaining approval, entering invoices in PeopleSoft system, reviewing unpaid voucher log and running verification processes to ensure duplicate invoices are not processed.
• Manage the Payment Request workflow and student disbursement order systems for prompt payment.
• Identify, investigate and resolve budget errors within PeopleSoft that are precluding processing of vendor invoices.
• Process bi-weekly vendor payments via check.
• Support travel and expense audit and One Card expense report approval process, including providing guidance to campus users for submission of expense reports, troubleshooting submission errors, and identifying and reporting expenses that are outside of University stated policy.
• Assist with the closing of Purchase Orders and compilation of purchases orders scheduled to roll as part of year-end close process.
• Support the development and implementation of strategic payables plans and partnerships to continuously improve payables operations. Facilitate communication to improve current processes and promote strong internal controls.
• Analyze support structures and system needs, as well as payables policies and procedures. Recommend changes to establish new systems as may be deemed necessary or appropriate.