Accounts Payable Coordinator

About the Role

Bluejack Ranch is a sprawling 914-acre oasis offering an unparalleled blend of luxury and recreation, designed with families in mind. Since 2014, we have cultivated a welcoming and inspiring environment. As the Accounts Payable Coordinator, you will play a key role in maintaining accurate financial records and supporting the Finance department in a high-end hospitality setting.

Responsibilities

• Handle vendor inquiries and ensure timely and accurate processing of vendor invoices.
• Manage recurring payments and maintain the payment schedule for accurate financial reporting.
• Record expenses and ensure proper allocation to the correct accounts and departments.
• Process daily check runs and ensure proper separation of duties within cash disbursement processes.
• Post and reconcile daily Accounts Payable transactions.
• Follow up on outstanding or disputed invoices to ensure timely resolution and payment.
• Perform reconciliation of accounts payable-related balance sheet accounts.
• Enter and reconcile Club Holdings payables as part of the daily accounting process.
• Reconcile outgoing payments and Club Holdings bank accounts to ensure accuracy.
• Assist in creating and maintaining Accounting Standard Operating Procedures (SOPs).
• Bring a positive attitude and assist in various departments as needed.
• Cross-train in Accounts Receivable and General Ledger functions to support the overall department.
• Perform additional duties as requested by Bluejack leadership.

Requirements

• High school diploma required; associate or bachelor’s degree in accounting, finance, or a related field preferred.
• Prior accounting experience in high-end golf/country club or hospitality industry is a plus.
• Proficient in Microsoft Excel and other accounting software; experience with NorthStar is a plus.
• Strong organizational skills and attention to detail.
• Ability to communicate effectively and professionally with internal and external stakeholders.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
• Valid Texas Driver’s License and compliance with driver safety policy requirements.

Schedule

Monday through Friday, with weekends as needed. Schedule is flexible as business dictates.

Appearance and Grooming Standards

Candidates should reflect the Bluejack brand in their appearance, behavior, and communication. We value a polished, conservative presentation: natural hair and nail colors, minimal jewelry, closed-toe professional shoes, and no visible tattoos or off-brand logos.

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the functions.