Accounts Payable Coordinator

Responsibilities

• Audit transportation carrier invoices for accuracy, completeness, and adherence to established guidelines.
• Verify freight charges against supporting documentation to confirm correct billing.
• Research, identify, and resolve billing discrepancies and exceptions in a high-volume environment.
• Communicate professionally with carriers and vendors to clarify invoice issues and obtain missing information.
• Assist with payment and billing resolution activities to ensure timely and accurate processing.
• Maintain accurate records, documentation, and audit trails for all invoices and related communications.
• Collaborate with team members to share information, align on process improvements, and ensure consistent application of audit standards.
• Utilize basic Excel functions such as sorting, filtering, and simple formulas to review and analyze invoice data.

Requirements

• Experience reviewing and validating invoices, with a focus on accuracy and completeness.
• Strong attention to detail and the ability to identify discrepancies in billing and documentation.
• Solid problem-solving skills to investigate and resolve invoice and billing issues.
• Basic proficiency in Microsoft Excel, including sorting, filtering, and using basic formulas.
• Professional communication skills for clear and respectful interactions with carriers and vendors.
• Ability to handle high-volume processing while maintaining accuracy and organization.
• Strong organizational skills to manage multiple invoices, tasks, and priorities.
• Ability to work independently with minimal supervision while also contributing effectively within a team.
• Educational background: High school diploma or equivalent.

Qualifications

• Interest in developing a career in corporate finance, accounting, or transportation operations.
• Willingness to learn freight auditing processes, accounts payable workflows, and financial operations.
• Comfort working in a structured team environment that emphasizes accuracy, process adherence, and continuous improvement.

Skills

• Basic proficiency in Microsoft Excel.
• Strong attention to detail.
• Problem-solving skills.
• Communication skills.
• Organizational skills.
• Ability to work independently and contribute effectively within a team.

Benefits

• Medical, dental & vision coverage.
• Critical Illness, Accident, and Hospital coverage.
• Life Insurance (voluntary).
• AD&D for the employee and dependents.
• Short and long-term disability coverage.
• Health Spending Account (HSA).
• Transportation benefits.
• Employee Assistance Program.
• Time Off/Leave (PTO, Vacation or Sick Leave).

Pay and Benefits

The pay range for this position is $22.00 - $24.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

About the Role

This is an entry-level role supporting the freight audit team by reviewing and auditing transportation carrier invoices to ensure accuracy and compliance with internal standards. It offers an excellent starting point for a career in corporate finance, accounting, or transportation operations, with exposure to accounts payable, freight auditing, and broader financial operations in a structured, development-focused team environment.

Work Environment

This is a fully onsite position in a professional office setting, offering a first-shift schedule that supports a standard daytime work routine. The environment is structured and team-oriented, with colleagues who share expertise and support one another’s development. Employees work with typical office technology and tools, including Microsoft Excel and financial systems, in a setting that values precision, reliability, and continuous learning.

Company Information

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.