Accounts Payable Coordinator

About the role

The Accounts Payable Coordinator is part of the processing team responsible for the entry of accounts payable related transactions of an assigned portfolio to support the operations of all campuses of the Albany Med Health System (AMHS).

Responsibilities

• Ensure all invoices, reimbursements, refunds, credits, and related items are received and processed in an accurate and timely manner in the Enterprise Resource Planning (ERP) software.
• Review unapproved invoices and invoice exceptions for potential errors or resolutions, and work collaboratively with other stakeholders to ensure timely resolution.
• Develop process for weekly review of all processed invoices to proactively identify and resolve processing errors or inconsistencies.
• Identify and utilize methods to proactively identify or prevent issues including review of purchase orders in received status, as well as statement research and reconciliation with primary suppliers on a regular basis.
• Establish constructive working relationships with suppliers to identify, research, and resolve invoicing discrepancies or issues.
• Ensure compliance with supplier file processes and standards to ensure invoices and payments are processed and issued to the correct supplier, location and payment method.
• Ensure supplier invoice submission process is efficient and consistent. This includes identifying and onboarding suppliers to electronic data exchange (EDI).
• Develop and implement monthly auditing process to review processed invoices to identify any processing errors, inconsistencies, or opportunities for improvement.
• Respond to inquiries and requests for assistance in a timely and professional manner.
• Aid, educate, and support departments, colleagues, and suppliers with requests concerning invoice or reimbursement processing, policies, or payment status.
• Maintain and access records to support and comply with financial processes and regulations.
• Work collaboratively with all other AMHS departments to support the AMHS and Supply Chain missions and ensure outstanding customer services in a collaborative and efficient manner.

Requirements

• Bachelor's Degree in a related field - required
• Significant years of experience with progressive responsibility in equivalent roles can substitute for degree requirement.
• 3 years of experience in Accounts Payable or related business experience - required
• Excellent organizational, analytical, and communication skills, both written and verbal, with the ability to communicate effectively with a variety of stakeholders, both internal and external.
• Outstanding time management skills and unwavering attention to detail, with the ability to respond to and prioritize competing demands.
• Able to work independently, and as a collaborative member of a team, with a willingness and ability to make, implement, and follow through on decisions in a fast paced, time sensitive environment.
• Experience and ability to work with computer applications, including Microsoft products.

Qualifications

• Must have excellent organizational, analytical, and communication skills, both written and verbal, with the ability to communicate effectively with a variety of stakeholders, both internal and external.
• Must have outstanding time management skills and unwavering attention to detail, with the ability to respond to and prioritize competing demands.
• Must be able to work independently, and as a collaborative member of a team, with a willingness and ability to make, implement, and follow through on decisions in a fast paced, time sensitive environment.
• Must have experience and ability to work with computer applications, including Microsoft products.

Skills

• Excellent organizational, analytical, and communication skills, both written and verbal.
• Outstanding time management skills and unwavering attention to detail.
• Ability to work independently, and as a collaborative member of a team.
• Experience and ability to work with computer applications, including Microsoft products.

Benefits

Not specified

Pay

$50,639.00 - $75,959.00

Schedule

Day