Accounts Payable Coordinator
AE2S (Advanced Engineering and Environmental Services, LLC) · Grand Forks, ND · 3 wk ago
Full-time
We need to output HTML fragment with sections: h3 headings for sections present: About the role? The posting includes description after title: "As an Accounts Payable Coordinator...". That's about the role. Could be "About the role". Then Responsibilities, then maybe "Why AE2S" could be "About the company" but not required. Could treat as "About AE2S". Then "Compensation And Total Rewards" includes details: discretionary bonus, ESOP, matching 401k. That's compensation/benefits. Then "Industry-Leading Family Benefits" includes health, dental, vision, disability, PTO, parental leave. That's benefits. Then "Basic" (maybe "Qualifications") includes basic computer skills etc. Then "Preferred" includes preferred qualifications. Then "Physical" includes physical requirements. We need to decide which sections to include based on real content. We should not create sections with placeholder text. All sections have content.
We need to use for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we can also use other headings? The instruction says use
for section headings: e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we can also use other headings? The instruction says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It suggests those are examples; we can use those headings if appropriate. We should not invent headings not in list? It says use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely we should stick to those headings where applicable. So we need to map content to those headings.
Sections we have:
- About the role: description paragraph.
- Responsibilities: list.
- Qualifications/Skills: we have Basic and Preferred qualifications; also maybe "Skills". Could combine Basic and Preferred under "Qualifications" or "Skills". The instruction says we can use Qualifications, Skills. We'll decide.
- Benefits: we have Industry-Leading Family Benefits plus maybe compensation details? Compensation And Total Rewards includes discretionary bonus, ESOP, matching 401k. That's compensation/benefits. Could be under Benefits or Pay? Pay section would be for salary info, which is not given. So we should not create Pay section because no specific pay. Benefits section we can include health, dental, vision, disability, PTO, parental leave. Also maybe include ESOP, 401k matching as benefits? Could be under Benefits as well.
- Schedule: we have occasional evenings/weekends, overtime expectations varying, occasional travel. That's schedule info. So we can create Schedule section.
- Requirements: maybe physical requirements? Could be under Requirements. But we have Physical section. Could map Physical to Requirements? The instruction includes Requirements as a possible heading. We could use Requirements for physical requirements and maybe also for pre-employment onboarding (background check etc). But we also have Basic and Preferred qualifications. Could treat those as Qualifications.
Thus we need to decide which headings to use: About the role, Responsibilities, Qualifications, Benefits, Schedule. Possibly also Requirements for physical/pre-employment.
We must not repeat job title as heading. Must not include Job ID etc. Must remove boilerplate like EEO etc. At end there is "AE2S is an Equal Opportunity/ Affirmative Action Employer" - remove.
We must preserve all substantive information.
Let's extract content:
About the role paragraph: "As an Accounts Payable Coordinator (AP Coordinator), you'll help keep our projects moving by ensuring vendors are paid accurately and timely. Working in a modern, paperless accounting environment, you'll collaborate with employees at all levels of the organization and serve as a key point of contact for vendors. This role is ideal for a detail-oriented professional who enjoys problem-solving, building relationships, and contributing to the success of a growing employee-owned company."
Responsibilities list: bullet points:
- Process, review, and code vendor invoices in AP management software, ensuring accuracy, proper supporting documentation, policy compliance, and correct sales tax treatment
- Route invoices for approval through AP management software and ensure policy compliance
- Prepare, review sales tax for accuracy, and process weekly AP payments weekly, including ACH, checks, and online payments (ACH, checks, online payments) (some duplication)
- Review and administer employee expense reports, including corporate credit card processes
- Administer employee expense reports weekly and corporate credit cards monthly
- Support 1099 reporting, audits, and month-end close activities
- Maintain strong internal controls and segregation of duties
- Provide excellent customer service to vendors and internal employees
Note there is some redundancy: "Prepare, review sales tax for accuracy, and process weekly AP payments weekly, including ACH, checks, and online payments (ACH, checks, online payments)" maybe we keep as is.
Why AE2S section: "Build Your Future. Protect What Matters. AE2S is a 100%Employee-Owned engineering consulting firm focused on solving complex water and infrastructure challenges. In this role, you'll contribute to a purpose-driven organization that helps strengthen communities while supporting the people, projects, and operations that make our work possible."
Compensation And Total Rewards: bullet list:
- Discretionary bonus opportunities
- Employee ownership through the ESOP
- Matching 401(k) contributions
Industry-Leading Family Benefits: list:
- 100-percent company-paid family health Insurance
- 100-percent company-paid employee dental and vision insurance
- Company-paid short-term and long-term disability coverage
- Paid Time Off (PTO), including credits for prior experience
- Paid parental leave
Basic qualifications: list:
- Basic computer skills, including Microsoft Word and Excel
- Strong attention to detail, accuracy, and willingness to learn
- Strong interpersonal and communication skills with the ability to interact effectively with individuals at all levels of the organization and external stakeholders
- Ability to manage multiple priorities and meet deadlines
- All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations
Preferred qualifications:
- Working knowledge of multi-state sales tax regulation
- 3+ years of Accounts Payable experience
- Experience working in an engineering or professional services firm
Physical requirements:
- Primary functions require physical ability and sufficient mobility to work in an office setting
- Ability to stand or sit for prolonged periods of time
- Occasionally stoop, bend, kneel, crouch, reach, and twist
- Occasionally lift, carry, push, and pull light to moderate amounts of weight
- Operate office equipment requiring repetitive hand movement
- Fine coordination including the use of a computer keyboard
- May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
- May require occasional evenings and weekends with overtime expectations varying with workload
- May be required to travel to off-site locations including occasional overnight stays out of town
We need to output HTML fragment with h3 headings and appropriate ul/li or p.
We need to decide which headings to use.
Possible sections:
- About the role (h3)
- Responsibilities (h3)
- Qualifications (h3) - could combine Basic and Preferred? Or we could have two subsections? But instruction says prefer few substantive sections over many thin ones. Could combine Basic and Preferred under Qualifications as two lists maybe with headings inside? But we cannot add extra headings beyond h3? We could use p to label "Basic Qualifications:" and "Preferred Qualifications:" inside the Qualifications section. That's okay.
- Benefits (h3) - include Industry-Leading Family Benefits plus compensation items? Could also include discretionary bonus, ESOP, matching 401k as benefits. We'll put all under Benefits.
- Schedule (h3) - include physical requirements that relate to schedule: occasional evenings/weekends, overtime, travel. Also physical demands like standing/sitting etc maybe also under Requirements? But we have Physical section separate. Could we put physical demands under Requirements? The instruction includes Requirements as a possible heading. We could use Requirements for physical demands (standing, lifting etc) and Schedule for evenings/weekends travel. But we have limited headings; we could combine physical demands and schedule under Requirements? But schedule is distinct.
Better: Use Requirements for physical demands (standing, lifting, etc). Use Schedule for occasional evenings/weekends, overtime, travel.
Thus we need sections: About the role, Responsibilities, Qualifications, Benefits, Requirements, Schedule.
Check if we have content for each:
- About the role: yes.
- Responsibilities: yes.
- Qualifications: Basic and Preferred.
- Benefits: compensation + family benefits.
- Requirements: physical demands (standing, lifting, etc).
- Schedule: occasional evenings/weekends, overtime varying, travel.
We must not create Pay section (no specific pay). Good.
Now we need to format.
We'll output:
About the role
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Likely we should stick to those headings where applicable. So we need to map content to those headings.
Sections we have:
- About the role: description paragraph.
- Responsibilities: list.
- Qualifications/Skills: we have Basic and Preferred qualifications; also maybe "Skills". Could combine Basic and Preferred under "Qualifications" or "Skills". The instruction says we can use Qualifications, Skills. We'll decide.
- Benefits: we have Industry-Leading Family Benefits plus maybe compensation details? Compensation And Total Rewards includes discretionary bonus, ESOP, matching 401k. That's compensation/benefits. Could be under Benefits or Pay? Pay section would be for salary info, which is not given. So we should not create Pay section because no specific pay. Benefits section we can include health, dental, vision, disability, PTO, parental leave. Also maybe include ESOP, 401k matching as benefits? Could be under Benefits as well.
- Schedule: we have occasional evenings/weekends, overtime expectations varying, occasional travel. That's schedule info. So we can create Schedule section.
- Requirements: maybe physical requirements? Could be under Requirements. But we have Physical section. Could map Physical to Requirements? The instruction includes Requirements as a possible heading. We could use Requirements for physical requirements and maybe also for pre-employment onboarding (background check etc). But we also have Basic and Preferred qualifications. Could treat those as Qualifications.
Thus we need to decide which headings to use: About the role, Responsibilities, Qualifications, Benefits, Schedule. Possibly also Requirements for physical/pre-employment.
We must not repeat job title as heading. Must not include Job ID etc. Must remove boilerplate like EEO etc. At end there is "AE2S is an Equal Opportunity/ Affirmative Action Employer" - remove.
We must preserve all substantive information.
Let's extract content:
About the role paragraph: "As an Accounts Payable Coordinator (AP Coordinator), you'll help keep our projects moving by ensuring vendors are paid accurately and timely. Working in a modern, paperless accounting environment, you'll collaborate with employees at all levels of the organization and serve as a key point of contact for vendors. This role is ideal for a detail-oriented professional who enjoys problem-solving, building relationships, and contributing to the success of a growing employee-owned company."
Responsibilities list: bullet points:
- Process, review, and code vendor invoices in AP management software, ensuring accuracy, proper supporting documentation, policy compliance, and correct sales tax treatment
- Route invoices for approval through AP management software and ensure policy compliance
- Prepare, review sales tax for accuracy, and process weekly AP payments weekly, including ACH, checks, and online payments (ACH, checks, online payments) (some duplication)
- Review and administer employee expense reports, including corporate credit card processes
- Administer employee expense reports weekly and corporate credit cards monthly
- Support 1099 reporting, audits, and month-end close activities
- Maintain strong internal controls and segregation of duties
- Provide excellent customer service to vendors and internal employees
Note there is some redundancy: "Prepare, review sales tax for accuracy, and process weekly AP payments weekly, including ACH, checks, and online payments (ACH, checks, online payments)" maybe we keep as is.
Why AE2S section: "Build Your Future. Protect What Matters. AE2S is a 100%Employee-Owned engineering consulting firm focused on solving complex water and infrastructure challenges. In this role, you'll contribute to a purpose-driven organization that helps strengthen communities while supporting the people, projects, and operations that make our work possible."
Compensation And Total Rewards: bullet list:
- Discretionary bonus opportunities
- Employee ownership through the ESOP
- Matching 401(k) contributions
Industry-Leading Family Benefits: list:
- 100-percent company-paid family health Insurance
- 100-percent company-paid employee dental and vision insurance
- Company-paid short-term and long-term disability coverage
- Paid Time Off (PTO), including credits for prior experience
- Paid parental leave
Basic qualifications: list:
- Basic computer skills, including Microsoft Word and Excel
- Strong attention to detail, accuracy, and willingness to learn
- Strong interpersonal and communication skills with the ability to interact effectively with individuals at all levels of the organization and external stakeholders
- Ability to manage multiple priorities and meet deadlines
- All applicants must be able to complete pre-employment onboarding requirements (if selected) which may include any/all the following: criminal/civil background check, drug screen, and motor vehicle records search, in compliance with any applicable laws and regulations
Preferred qualifications:
- Working knowledge of multi-state sales tax regulation
- 3+ years of Accounts Payable experience
- Experience working in an engineering or professional services firm
Physical requirements:
- Primary functions require physical ability and sufficient mobility to work in an office setting
- Ability to stand or sit for prolonged periods of time
- Occasionally stoop, bend, kneel, crouch, reach, and twist
- Occasionally lift, carry, push, and pull light to moderate amounts of weight
- Operate office equipment requiring repetitive hand movement
- Fine coordination including the use of a computer keyboard
- May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
- May require occasional evenings and weekends with overtime expectations varying with workload
- May be required to travel to off-site locations including occasional overnight stays out of town
We need to output HTML fragment with h3 headings and appropriate ul/li or p.
We need to decide which headings to use.
Possible sections:
- About the role (h3)
- Responsibilities (h3)
- Qualifications (h3) - could combine Basic and Preferred? Or we could have two subsections? But instruction says prefer few substantive sections over many thin ones. Could combine Basic and Preferred under Qualifications as two lists maybe with headings inside? But we cannot add extra headings beyond h3? We could use p to label "Basic Qualifications:" and "Preferred Qualifications:" inside the Qualifications section. That's okay.
- Benefits (h3) - include Industry-Leading Family Benefits plus compensation items? Could also include discretionary bonus, ESOP, matching 401k as benefits. We'll put all under Benefits.
- Schedule (h3) - include physical requirements that relate to schedule: occasional evenings/weekends, overtime, travel. Also physical demands like standing/sitting etc maybe also under Requirements? But we have Physical section separate. Could we put physical demands under Requirements? The instruction includes Requirements as a possible heading. We could use Requirements for physical demands (standing, lifting etc) and Schedule for evenings/weekends travel. But we have limited headings; we could combine physical demands and schedule under Requirements? But schedule is distinct.
Better: Use Requirements for physical demands (standing, lifting, etc). Use Schedule for occasional evenings/weekends, overtime, travel.
Thus we need sections: About the role, Responsibilities, Qualifications, Benefits, Requirements, Schedule.
Check if we have content for each:
- About the role: yes.
- Responsibilities: yes.
- Qualifications: Basic and Preferred.
- Benefits: compensation + family benefits.
- Requirements: physical demands (standing, lifting, etc).
- Schedule: occasional evenings/weekends, overtime varying, travel.
We must not create Pay section (no specific pay). Good.
Now we need to format.
We'll output:
About the role
...
Responsibilities
- ... ...
Qualifications
Basic qualifications:
- ...
Preferred qualifications:
- ...
Benefits
- Discretionary bonus opportunities
- Employee ownership through the ESOP
- Matching 401(k) contributions
- 100-percent company-paid family health Insurance
- 100-percent company-paid employee dental and vision insurance
- Company-paid short-term and long-term disability coverage
- Paid Time Off (PTO), including credits for prior experience
- Paid parental leave
Requirements
- Primary functions require physical ability and sufficient mobility to work in an office setting
- Ability to stand or sit for prolonged periods of time
- Occasionally stoop, bend, kneel, crouch, reach, and twist
- Occasionally lift, carry, push, and pull light to moderate amounts of weight
- Operate office equipment requiring repetitive hand movement
- Fine coordination including the use of a computer keyboard
- May require lifting and carrying up to 20 pounds, with rare lifting of up to 50 pounds
Schedule
- May require occasional evenings and weekends with overtime expectations varying with workload
- May be required to travel to off-site locations including occasional overnight stays out of town