Accounts Payable Coordinator

Job Duties

• Accounts Payable: Responsible for recording and payment of all approved disbursements in accordance with organizational disbursement policies in a streamlined manner. Review invoices received and expenses for appropriateness and accuracy, as well as for employee fraud/abuse. For approved invoices, record in General Ledger (GL) all invoices and ensure payment is processed in a timely manner. Payment methods include disbursement checks and electronic payments (ACH, wires, credit cards). Maintain W-9 forms on file. Preparation of/timely filing of all 1099 tax forms. Responsible for preparation/timely filing of unclaimed property. Administer user access to WEX fuel system. Maintain custody of all A/P contracts with vendors. Ensure contracts are current and both parties are in compliance with terms. Assist with timely renewal and termination of contracts.
• Financial Reporting: Book recurring monthly journal entries in coordination with Director of Accounting. Maintain excel spreadsheets which detail GL accounts and reconcile monthly. Review GL detail monthly for incorrect postings. Assist with monthly financial close. Assist with the preparation of annual budget. Process Non-Zoll deposits (miscellaneous) into Bank accounts and record transactions in GL.
• Data Analytics and Reporting: Assist in gathering, analyzing, and presenting data to support decision making. Provide company divisions (business units and cost centers) with related information necessary to execute their assigned responsibilities. Assist in streamlining account functions to ensure optimization of resources.
• Special Projects: Assist with project assigned by the Finance department and management team.