Accounts Payable Coordinator 1

Responsibilities

• Accurately enter high-volume invoices, expense reports, and financial data into accounting systems
• Review invoices for completeness, proper coding, approvals, and duplicate entries
• Process invoices in line with company policies and procedures, ensuring timely and accurate payment cycles
• Maintain organized digital and physical records of invoices, receipts, and supporting documentation
• Track discrepancies, missing information, and follow-ups through issue logs
• Support reconciliation efforts by gathering data and identifying basic variances
• Aid in audit requests by retrieving necessary documentation quickly and accurately
• Handle general administrative tasks such as filing and responding to routine inquiries

Requirements

• High school diploma or equivalent
• Strong attention to detail and commitment to accuracy in repetitive tasks
• Solid computer skills with the ability to quickly learn internal systems
• Working knowledge of Microsoft Office, especially Excel
• Clear written and verbal communication skills
• Strong organization and time-management abilities with a focus on meeting deadlines
• Willingness to learn and grow with increasing independence over time
• Prior experience with invoice processing systems or accounts payable platforms is a plus
• Experience in HVAC, service, or similar industries preferred but not required

Qualifications

• Continuously able to work in office environment
• Continuously able to operate a computer and other office productivity machinery, such as a copy machine, telephone, and computer printer
• Continuously able to sit at a computer for up to 8 hours
• Occasionally able to lift up to 15 lbs.
• Rarely requires climbing
• Must be able to work full time in Melbourne, FL office

Benefits

• Competitive compensation
• Comprehensive benefits package including medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and holidays
• Career growth opportunities within a national leader in HVAC/R services
• Ongoing development and training to strengthen your finance and systems expertise